Hospitality Paymaster: Precise Payroll & Compliance

Pyramid Global Hospitality; Philadelphia (Philadelphia County); On-site; USD 52,000 - 72,000; Full time

Job summary

The Paymaster role at Pyramid Global Hospitality's Hilton Philadelphia at Penn’s Landing hotel handles accurate, timely payroll for all associates while ensuring compliance with federal, state, and local laws and company policies.

Collaborating with Human Resources and department managers, this position maintains time and attendance records, resolves discrepancies, and answers pay-related inquiries, while monitoring wage changes and supporting year-end tasks.

Qualifications

• High school diploma or equivalent.
• 2+ years of payroll processing experience, preferably in hospitality, hotel, or multi-location environment.
• Working knowledge of federal and state wage and hour laws, including tip credit and service charge regulations.
• Proficiency with payroll/HRIS systems (e.g., ADP, Paycom, UKG/Kronos, Paylocity).
• Strong Excel skills and general computer proficiency.
• High attention to detail and strong organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Process bi-weekly payroll for all hotel staff, including hourly, tipped, salaried, and seasonal employees.
• Review and verify timekeeping records from the time and attendance system, ensuring accuracy of hours worked, overtime, tips, and gratuities.
• Ensure compliance with wage and hour laws, including minimum wage, tip credit regulations, and overtime rules specific to the hospitality industry.
• Calculate and process tip pooling, service charges, and gratuity distributions in accordance with property policy and legal requirements.
• Reconcile payroll reports and resolve discrepancies with department managers and HR.
• Prepare and distribute payroll reports for management, including labor cost analysis by department.
• Respond to employee inquiries regarding pay, deductions, and timekeeping issues.
• Maintain accurate and confidential payroll records in compliance with company retention policies.
• Assist with year-end payroll processes, including W-2 preparation and audits.
• Stay current on changes to payroll tax laws and hospitality-specific wage regulations.
• Support internal and external audits related to payroll and labor costs.

Skills

Payroll processing

Attention to detail

Discretion

Time management

Education

High school diploma

Associate or Bachelor's degree in Accounting, Finance, HR, or related field

Tools

ADP

Paycom

UKG/Kronos

Paylocity

Job description

The Paymaster role at Pyramid Global Hospitality's Hilton Philadelphia at Penn’s Landing hotel handles accurate, timely payroll for all associates while ensuring compliance with federal, state, and local laws and company policies.

Collaborating with Human Resources and department managers, this position maintains time and attendance records, resolves discrepancies, and answers pay-related inquiries, while monitoring wage changes and supporting year-end tasks.