Hospitality Liaison/Concierge

Wine Industry Expo; Napa (CA); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid holidays

Appreciation days

Diverse team culture

Job summary

Wine Industry Expo in Napa, CA seeks an experienced hospitality coordinator to manage guest inquiries, reservations, and on-site experiences at our winery partners. You will maintain calendars, coordinate communications, and ensure outstanding guest service across multiple systems such as Excel, Outlook, and Dynamics.

Strong interpersonal skills, a wine enthusiasm, and a proven ability to stay organized under pressure are essential.

Qualifications

• 4+ years elevated guest or hospitality experience.
• Willingness to learn about wine, arts and culture.
• Proficient in Excel, Word and Outlook.
• Ability to use multiple systems with accuracy (Dynamics, V360).
• California driver’s license.

Responsibilities

• Manage hospitality inquiries via phone and email from patrons and guests.
• Provide elevated administrative support to hospitality operations.
• Manage winery arrival experiences for patrons and guests.
• Prepare internal and external communications aligned with brand voice.
• Capture patron data and maintain detailed notes in reservations.
• Coordinate calendar and align demand with Liaison team.
• Assist with research for guest profiles and preferences.
• Update database with personal preferences and history.
• Coordinate wine allocation visits and special projects.
• Support on-site winery events and hospitality activity.

Skills

Excellent phone manner

Detail oriented

Organizational skills

Warm and welcoming demeanor

Collaborative

Great communication

Guest relationship building

Verbal and written communications

Active listening

Professional demeanor

Education

College degree desirable

Tools

Microsoft Excel

Microsoft Word

Outlook

Microsoft Dynamics

V360

Job description

This role is entrusted with

Communication, planning, and hospitality operations

• Manage hospitality inquiries via phone and email from existing patrons, guests, and referral sources, acting as a gracious and poised gatekeeper to accommodate guests’ needs
• Provide elevated administrative support to the hospitality operation
• Manage a seamless arrival experience for patrons and guests at the winery
• Create internal and external correspondence and communication in alignment with the Domain's voice
• Capture all pertinent information about existing patrons and guests and ensure detailed communication and notes within reservation set-up
• Responsible for managing the winery calendar and strategically placing demand in collaboration with the Liaison team
• Assist with research for guest profiles
• Collect, record, and update our database with personal preference, acquisition history and objective hospitality observations throughout the reservation process
• Assist with coordinating wine allocation collection visits as needed
• Assist with special projects, as needed
• Participate in special on-site winery events, as needed
• Maintain awareness of hospitality activity
• Send a handwritten, personalized, thank you note when applicable to referral sources
• Provide informed and curated recommendations for patrons and guests, as needed
• Other duties as assigned

Best Aligned With Candidates Who Possess

• A minimum of 4 years of elevated guest or hospitality experience
• College degree desirable
• Passionate and knowledgeable about wine and winegrowing, arts, culture, culinary, with a willingness to broaden knowledge base
• Strong interest in hospitality
• Breadth of interest across many subjects and depth of knowledge with interest to continue learning
• Proficient in Microsoft Excel, Word, Outlook
• Ability to work in multiple systems with accuracy and experience such as Microsoft Dynamics and V360.

Physical Requirements

• Willingness and ability to:
• Work at a desk using a computer for extended periods of time
• Lift and handle materials weighing up to 40 pounds
• Work overtime whenever required
• Stand on hard surface for extended periods
• Grasp, stoop, squat, climb stairs, push or pull, carry, and reach over shoulder
• Valid California driver’s license

Skills And Traits

• Excellent phone manner
• Detail oriented, strong organizational skills yet adaptable to changing conditions when needed.
• Warm and welcoming demeanor
• Collaborative
• Positive outlook, and ability to work under pressure
• Personable and attentive to guests and associates
• Natural and comfortable confidence in communication
• Strong relationship building and interpersonal skills
• Excellent verbal and written communications skills
• Good listener
• Self-aware, humble, and professional.
• Respects structure, process and routines that result in an exceptional guest experience.
• Honest and trustworthy

How we support you

• Health benefits for you and your family, including medical/dental/vision additional health benefits include life, long term disability, FSA or HSA and 401(k)
• Vacation and sick time along with 11 paid holidays and annually designated employee appreciation days
• A diverse team of coworkers that care about each other in a fun, exciting work environment

Pay Transparency Disclosure: The pay scale for this position is $36.00-$40.00 per hour. These figures represent what we reasonably expect to pay for this position, but the actual compensation offered will depend upon numerous job-related factors, including but not limited to candidate qualifications, skills, experience, education, location, and alignment with market data. The Company reserves the right to modify the range in the future.

Domain HWH is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Employment with Domain HWH is at-will, meaning either the employee or employer may terminate the relationship at any time with or without cause and with or without notice, except as provided by law.

If you require an accommodation to apply for or interview for a position, please contact our Human Resources Department at 707.286.1900 [e-mail]