Hospitality & Events Specialist

dentsu; Charlotte (NC); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

Disability insurance

401k

Flexible paid time off

15 paid holidays

Job summary

MKTG Sports + Entertainment, part of dentsu, is seeking a Coordinator to support hospitality and events in Charlotte. You will assist with planning, logistics, guest communications and onsite execution for corporate hospitality, sports and entertainment programs.

Ideal candidates have 1–2 years in events, strong organization and communication skills, and the ability to travel and work evenings/weekends. Benefits and salary details are provided in the posting.

Qualifications

• Bachelor’s degree in hospitality, marketing, communications, business or related field, or equivalent professional experience.
• 1–2 years of relevant experience in events, hospitality, experiential marketing, sports or entertainment; internship experience may be considered.
• Agency, venue, hotel, event-production or hospitality experience is a plus.
• Strong organizational and time-management skills and ability to balance multiple deadlines.
• Excellent attention to detail for inventory, packing, labeling and shipping event materials.
• Strong written and verbal communication, collaboration with teams, clients and vendors.
• Proactive, resourceful and willingness to ask questions when needed.
• Comfortable with budgets, invoices and financial documentation.
• Proficiency in Microsoft Office; familiarity with event-registration or project-management platforms is a plus.
• Ability to travel and work nontraditional hours, including evenings and weekends.
• Willingness to assist with physical event setup and breakdown.

Responsibilities

• Support the planning and execution of corporate hospitality, consumer experiences, meetings and events.
• Coordinate event logistics including registration, accommodations, transportation, F&B, gifting and onsite experiences.
• Maintain timelines, checklists and planning documents and communicate progress to the team.
• Attend internal, client and vendor meetings; prepare agendas and notes.
• Manage storage and shipment of materials domestically and internationally, with frequent facility trips.
• Coordinate with venues, hotels, vendors and suppliers to gather and confirm details.
• Research venues and trends and contribute ideas to support client objectives.
• Draft itineraries, guest communications and post-event recaps for review.
• Coordinate branding, collateral, signage and onsite materials with timelines.
• Assist with budgets by tracking expenses and processing invoices.

Skills

Event planning

Vendor coordination

Budgeting

Organization

Communication

Education

Bachelor’s degree in hospitality, marketing, communications, business or related field

Tools

Microsoft Office

Event-management platforms

Job description

MKTG Sports + Entertainment, part of dentsu, is seeking a Coordinator to support hospitality and events in Charlotte. You will assist with planning, logistics, guest communications and onsite execution for corporate hospitality, sports and entertainment programs.

Ideal candidates have 1–2 years in events, strong organization and communication skills, and the ability to travel and work evenings/weekends. Benefits and salary details are provided in the posting.