Hospitality Events & Groups Coordinator

The Oread Hotel, Tapestry by Hilton; Lawrence (KS); On-site; USD 40,000 - 60,000; Full time

Job summary

Peregrine Hospitality is seeking an experienced Event Coordinator to act as the primary contact for guests, vendors and staff across all event stages. You will manage rooming lists, BEOs, and cross-department communications to ensure flawless events with outstanding guest service.

The role requires at least 2 years in event coordination or hospitality, superb organizational and writing skills, and a flexible schedule including nights, holidays and weekends.

Qualifications

• At least 2 years event coordination and/or hospitality experience.
• Proficient in drafting professional documents and formal correspondence.
• Ability to multitask and prioritize assignments for high productivity.
• Strong organizational and communication skills, with a customer-focused approach.
• Flexible schedule; available nights, holidays and weekends.

Responsibilities

• Act as point of contact for guests, coworkers and vendors; communicate with all parties before, during, and after events.
• Coordinate rooming lists and answer questions from groups.
• Facilitate communication between sales and guest services to ensure top-notch service.
• Maintain professional relationships with guests and clients through ongoing correspondence including tours, feedback requests, and thank-you notes.
• Monitor group reservations and ensure accurate recording and blocked rooms.
• Organize equipment, files, signage, and amenities; develop Banquet Event Orders (BEOs) and conduct BEO meetings.
• Proficiency in Room Key, Event Temple, and Microsoft Office; report data in detail.
• Follow through on contracts and reservations; manage deposits and information sharing with staff.
• Handle group billing and collect outstanding invoices.

Skills

Highly Organized

Composure under pressure

Effective communication

Customer focus

Tools

Room Key

Event Temple

Microsoft Office

Job description

Peregrine Hospitality is seeking an experienced Event Coordinator to act as the primary contact for guests, vendors and staff across all event stages. You will manage rooming lists, BEOs, and cross-department communications to ensure flawless events with outstanding guest service.

The role requires at least 2 years in event coordination or hospitality, superb organizational and writing skills, and a flexible schedule including nights, holidays and weekends.