Hospitality Coordinator

Atlanta Fine Homes Sotheby's International Realty; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Atlanta Fine Homes Sotheby\'s International Realty in Buckhead is seeking a polished Hospitality Coordinator to create exceptional experiences for our team, clients and guests. This role blends event planning, hospitality initiatives and essential administrative support across our offices.

You will coordinate events, manage budgets and vendor relationships, provide on-site support, assist leaders with scheduling and travel, and help maintain a professional, guest-ready environment.

Qualifications

• 2+ years in hospitality, event coordination, or admin support.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple projects and priorities.
• Professional, welcoming, service-oriented demeanor.
• Proficiency with Outlook and Microsoft Office; ability to learn new tech.
• Luxury service or real estate experience preferred.
• Monday.com or CRM experience is a plus.

Responsibilities

• Coordinate and execute company events and client-facing functions.
• Track event budgets, expenses, invoices and vendor relations.
• Manage invitations, RSVPs and event communications.
• Maintain calendars, timelines and planning documents.
• Provide on-site support and guest experience oversight.
• Support Chief of Staff and leadership with admin needs.
• Assist with travel logistics and meeting preparations.
• Ensure well-organized and guest-ready office spaces.
• Collaborate with vendors and office teams on daily operations.
• Assist with gifting and special events.
• Research venues and opportunities to enhance hospitality.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Multitasking

Professional demeanor

Outlook

Microsoft Office

CRM experience

Tools

Microsoft Outlook

Microsoft Office

CRM systems

Job description

Atlanta Fine Homes Sotheby's International Realty® | Mountain Sotheby’s International Realty®

Location: Buckhead, Atlanta, Georgia (In-Office)

Schedule: Full-Time, Monday–Friday

Reports To: Chief of Staff

Position Overview

Atlanta Fine Homes Sotheby's International Realty is seeking a polished, proactive and highly organized Hospitality Coordinator to help create exceptional experiences for our team, clients and guests.

This role is responsible for planning and executing company events, coordinating hospitality initiatives and providing administrative support across our offices. The ideal candidate is service-minded, detail-oriented and enjoys creating a welcoming, professional environment.

Approximately 75% of the positions focus on hospitality and event coordination, with 25% dedicated to administrative and operational support.

Key Responsibilities

Hospitality + Event Coordination

• Coordinate and execute company events, leadership meetings, training programs, celebrations and client-facing functions.
• Manage invitations, RSVPs, event communications and planning materials.
• Track event budgets, expenses, invoices and vendor relationships.
• Maintain event calendars, timelines and planning documents.
• Anticipate needs, troubleshoot challenges and ensure a seamless guest experience.
• Provide on-site event support as needed.

Administrative + Office Support

• Support the Chief of Staff, Executive Assistant and leadership team with administrative and operational needs.
• Assist with meeting preparation, scheduling, materials and travel logistics.
• Coordinate meeting room setup, catering and basic technology needs.
• Provide occasional front desk and reception coverage.
• Help maintain professional, organized and guest-ready office spaces.
• Collaborate with office teams and vendors to support daily operations.

Special Projects

• Assist with company gifting, team member recognition and special events.
• Research venues, vendors and opportunities to enhance the hospitality experience.
• Support additional projects and company initiatives as needed.

Qualifications

• 2+ years of experience in hospitality, event coordination, administrative support or a related field.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and competing priorities.
• Professional, welcoming and service-oriented demeanor.
• Proficiency with Microsoft Outlook and Microsoft Office and the ability to learn new technology.
• Experience in a luxury service or real estate environment is preferred.
• Monday.com or CRM experience is a plus, but not mandatory.

This is a full-time, in-office position based primarily at our Buckhead location. The standard schedule is Monday through Friday, with occasional early mornings, evenings or weekends required to support company events. The hours would be adjusted well in advance and in accordance with prior commitments.

About Us

Atlanta Fine Homes Sotheby's International Realty® and Mountain Sotheby’s International Realty® are committed to providing an exceptional experience for our clients, real estate advisors and employees. We value collaboration, professionalism, hospitality and a culture built on relationships.

We are seeking someone who takes pride in the details, enjoys serving others and wants to contribute to a dynamic, people-focused organization.