Coordinator, Global Operations - Madison, NJ

Compass International Holdings; Madison (NJ); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Disability insurance

401(k) match

Paid time off

Paid family leave

Life insurance

Travel Insurance

LinkedIn Learning

Referral program

Adoption assistance

Employee assistance

Wellness program

Employee discounts

ERGs

Job summary

Compass International Holdings in Madison, NJ is seeking an organized administrative coordinator to support international operations. You will handle documentation, data management, and brand-aligned communications for Global Operations and Servicing teams.

You will manage email and mail distribution, maintain intranet content, coordinate monthly and annual processes, and assist in meetings and presentations for the leadership team.

Qualifications

• Strong organizational and time-management skills.
• Ability to adapt to shifting priorities and deadlines.
• Detail-oriented with focus on accuracy and quality.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams) and Google Workspace.

Responsibilities

• Provide administrative support and documentation management for international operations and processes.
• Assist Global Operations and leadership teams with data management tasks, including creating and maintaining spreadsheets and updating internal systems on both an ad-hoc and scheduled basis.
• Manage communications sent on behalf of Global Operations and Servicing teams, ensuring consistency and brand alignment.
• Oversee internal, affiliate and company-owned distribution lists within the brand communication tool for global outreach lists to ensure accurate and timely communication.
• Edit and update content within the brand intranet tool for Global Operations and Servicing teams, ensuring information is current and accessible.
• Manage the At Your Service global operations inbox, including reviewing, responding to inquiries, and clearing messages promptly.
• Handle physical mail distribution sent to the Sotheby’s International Realty office located in Madison, NJ.
• Coordinate all internal and external processes on a monthly and annual basis, working closely with Global Operations team and external vendors to ensure timely and accurate execution.
• Manage the help desk tickets assigned to the queue that is overseen by the Global Operations team.
• Responsible for scheduling meetings as needed.
• Responsible for creating presentations on behalf of the leadership team.

Skills

Organizational skills

Adaptability

Detail-oriented

Communication skills

MS Office

G Suite

Teamwork

Job description

Key Responsibilities

• Provide administrative support and documentation management for international operations and processes.
• Assist Global Operations and leadership teams with data management tasks, including creating and maintaining spreadsheets and updating internal systems on both an ad-hoc and scheduled basis.
• Manage communications sent on behalf of Global Operations and Servicing teams, ensuring consistency and brand alignment.
• Oversee internal, affiliate and company-owned distribution lists within the brand communication tool for global outreach lists to ensure accurate and timely communication.
• Edit and update content within the brand intranet tool for Global Operations and Servicing teams, ensuring information is current and accessible.
• Manage the At Your Service global operations inbox, including reviewing, responding to inquiries, and clearing messages promptly.
• Handle physical mail distribution sent to the Sotheby’s International Realty® office located in Madison, NJ.
• Coordinate all internal and external processes on a monthly and annual basis, working closely with Global Operations team and external vendors to ensure timely and accurate execution.
• Manage the help desk tickets assigned to the queue that is overseen by the Global Operations team.
• Responsible for scheduling meetings as needed.
• Responsible for creating presentations on behalf of the leadership team.

Qualifications & Skills

• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Requires adaptability to shifting priorities and deadlines.
• Detail-oriented with a commitment to accuracy and quality.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Power Point, Teams).
• Proficiency in Google Workplace
• Quickly adapts to new technologies and platforms.
• Strong ability to work independently and collaboratively in a fast-paced environment.

We are proud to offer a comprehensive benefits package to our employees including:

• Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D
• 401(k) savings plan with company match
• Paid Time Off to Include Holidays , Vacation Time, and Sick Time
• Paid Family & Paternity Leave
• Life Insurance
• Business Travel Accident Insurance
• All employees receive access to LinkedIn Learning
• Employee Referral Program
• Adoption Assistance Program
• Employee Assistance Program
• Health and Wellness Program and Incentives
• Employee Discounts
• Employee Resource Groups