Hospitality Accounting Coordinator

Pacific Hospitality Group; Napa, Northern (CA, KY); Hybrid; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Retirement benefits

Resort and employee discounts

Job summary

Pacific Hospitality Group’s Meritage Resort & Spa seeks an Accounting Coordinator to provide essential administrative and accounting support. The role covers payables/receivables, cash handling, month-end processes, and financial documentation in a fast-paced hospitality setting.

The ideal candidate is organized, detail-oriented, dependable, and able to work onsite 8:00-5:00, Monday to Friday. Prior hospitality accounting experience is a plus, with proficiency in MS Office and hotel systems.

Qualifications

• High school diploma or equivalent required; college coursework or degree in Accounting, Finance, Business, or related field preferred.
• 1–2 years of accounting, bookkeeping, administrative, or related experience preferred.
• Previous hotel, resort, restaurant, or hospitality accounting experience is a plus.

Responsibilities

• Provide daily administrative and accounting support to the Finance Department.
• Process, organize, and maintain invoices, receipts, deposits, expense reports, and other financial documentation.
• Assist with accounts payable functions, including invoice entry, coding, matching, and payment processing.
• Assist with accounts receivable activities, including posting payments, researching balances, and maintaining customer accounts.
• Perform daily cash and credit card reconciliations and investigate discrepancies.
• Assist with the review and reconciliation of hotel, restaurant, spa, events, and other resort revenue.
• Enter accounting data accurately into the appropriate financial systems.
• Assist with bank, credit card, general ledger, and other account reconciliations.
• Prepare and maintain spreadsheets, reports, and supporting schedules.
• Assist with month-end and year-end closing procedures.
• Research and resolve discrepancies in financial transactions and account balances.
• Maintain organized and accurate accounting files and records.
• Assist with the preparation of documentation for internal and external audits.
• Respond to accounting inquiries from resort departments, vendors, and other business partners in a timely and professional manner.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

HMS

Silverware

Sertify

Delphi

Job description

Pacific Hospitality Group’s Meritage Resort & Spa seeks an Accounting Coordinator to provide essential administrative and accounting support. The role covers payables/receivables, cash handling, month-end processes, and financial documentation in a fast-paced hospitality setting.

The ideal candidate is organized, detail-oriented, dependable, and able to work onsite 8:00-5:00, Monday to Friday. Prior hospitality accounting experience is a plus, with proficiency in MS Office and hotel systems.