Accounting Coordinator

Pacific Hospitality Group; Napa, Northern (CA, KY); Hybrid; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Retirement benefits

Resort and employee discounts

Job summary

Pacific Hospitality Group’s Meritage Resort & Spa seeks an Accounting Coordinator to provide essential administrative and accounting support. The role covers payables/receivables, cash handling, month-end processes, and financial documentation in a fast-paced hospitality setting.

The ideal candidate is organized, detail-oriented, dependable, and able to work onsite 8:00-5:00, Monday to Friday. Prior hospitality accounting experience is a plus, with proficiency in MS Office and hotel systems.

Qualifications

• High school diploma or equivalent required; college coursework or degree in Accounting, Finance, Business, or related field preferred.
• 1–2 years of accounting, bookkeeping, administrative, or related experience preferred.
• Previous hotel, resort, restaurant, or hospitality accounting experience is a plus.

Responsibilities

• Provide daily administrative and accounting support to the Finance Department.
• Process, organize, and maintain invoices, receipts, deposits, expense reports, and other financial documentation.
• Assist with accounts payable functions, including invoice entry, coding, matching, and payment processing.
• Assist with accounts receivable activities, including posting payments, researching balances, and maintaining customer accounts.
• Perform daily cash and credit card reconciliations and investigate discrepancies.
• Assist with the review and reconciliation of hotel, restaurant, spa, events, and other resort revenue.
• Enter accounting data accurately into the appropriate financial systems.
• Assist with bank, credit card, general ledger, and other account reconciliations.
• Prepare and maintain spreadsheets, reports, and supporting schedules.
• Assist with month-end and year-end closing procedures.
• Research and resolve discrepancies in financial transactions and account balances.
• Maintain organized and accurate accounting files and records.
• Assist with the preparation of documentation for internal and external audits.
• Respond to accounting inquiries from resort departments, vendors, and other business partners in a timely and professional manner.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

HMS

Silverware

Sertify

Delphi

Job description

Pacific Hospitality Group provides a unique value proposition to investors and team members through our owner/operator approach. We are a family focused company committed to long term holds that enable us to grow our business and our team members. Our vision is to enrich people’s lives by offering memorable experiences, giving back to our communities and honoring God in all that we do. We are focused on long-term value creation and sustainable growth. Our Guiding Principles: Integrity, Compliance, Value Creation, Principled Entrepreneurship, Customer Focus, Knowledge, Change, Humility, Respect, & Fulfillment Accounting Coordinator – Meritage Resort & Spa Job Type: Full-Time, Hourly / Non-Exempt Department: Finance & Accounting Reports To: Complex Controller Location: Napa, California Pay Range: $28.00 per hour

Position Summary

The Accounting Coordinator provides administrative and accounting support to the Finance Department at Meritage Resort & Spa. This position assists with daily accounting activities, accounts payable and receivable, cash handling and reconciliation, financial documentation, data entry, and month-end closing processes. The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working in a fast-paced hospitality environment. The Accounting Coordinator works closely with the Finance team and various resort departments to ensure financial transactions are recorded accurately and timely. Onsite, Monday to Friday, from 8:00-5:00pm

Essential Duties & Responsibilities

• Provide daily administrative and accounting support to the Finance Department.
• Process, organize, and maintain invoices, receipts, deposits, expense reports, and other financial documentation.
• Assist with accounts payable functions, including invoice entry, coding, matching, and payment processing.
• Assist with accounts receivable activities, including posting payments, researching balances, and maintaining customer accounts.
• Perform daily cash and credit card reconciliations and investigate discrepancies.
• Assist with the review and reconciliation of hotel, restaurant, spa, events, and other resort revenue.
• Enter accounting data accurately into the appropriate financial systems.
• Assist with bank, credit card, general ledger, and other account reconciliations.
• Prepare and maintain spreadsheets, reports, and supporting schedules.
• Assist with month-end and year-end closing procedures.
• Research and resolve discrepancies in financial transactions and account balances.
• Maintain organized and accurate accounting files and records.
• Assist with the preparation of documentation for internal and external audits.
• Respond to accounting inquiries from resort departments, vendors, and other business partners in a timely and professional manner.
• Maintain confidentiality of financial, employee, vendor, and company information.
• Follow established accounting policies, procedures, and internal controls.
• Provide support for special accounting projects and other duties as assigned.

Qualifications

• High school diploma or equivalent required; college coursework or degree in Accounting, Finance, Business, or a related field preferred.
• 1–2 years of accounting, bookkeeping, administrative, or related experience preferred.
• Previous hotel, resort, restaurant, or hospitality accounting experience is a plus.
• Basic understanding of accounting principles and financial procedures.
• Proficiency with Microsoft Office, HMS, Silverware, Sertify, Delphi.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to handle confidential information with discretion.

Physical & Work Requirements

• Ability to sit, stand, walk, and move throughout the work environment as required.
• Ability to work at a computer for extended periods.
• Ability to occasionally lift and carry files, documents, and office supplies.
• Ability to work flexible hours, weekends, or holidays when required by business needs.

Compensation

Hourly Rate: $28.00 per hour, depending on experience and qualifications. This is a non-exempt, hourly position and is eligible for overtime in accordance with applicable law.

Benefits

Eligible employees may receive benefits that may include medical, dental, and vision insurance, paid time off, retirement benefits, resort and employee discounts, and other benefits offered by Meritage Resort & Spa.

Equal Employment Opportunity

Meritage Resort & Spa is committed to providing equal employment opportunities to qualified individuals and complies with all applicable federal, state, and local employment laws. - We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

At Pacific Hospitality Group, we believe in empowering team members as entrepreneurial thinkers who create value through integrity, vision, humility, and personal accountability. Guided by the principles of Principled Entrepreneurship, we foster an environment where individuals are encouraged to challenge the status quo, act with purpose, and take ownership of their impact. We support our team in discovering their unique gifts, continuously growing their capabilities, and contributing meaningfully—not just to our business, but to the lives of our guests, communities, and one another. If you're ready to grow with a team that values fulfillment and humility, start your journey with us—discover the opportunities waiting for you at Pacific Hospitality Group.