Hospital Administrative Coordinator

Baptist Health; Homewood (AL); On-site; USD 19,000 - 28,000; Part time

Job summary

Baptist Health Brookwood in Birmingham, AL is seeking an administrative professional for a part-time schedule: Mon, Tue, Wed 7:30 AM - 1:00 PM; Thu 11:00 AM - 4:30 PM.

This role supports management, coordinates calendars, prepares reports, handles invoices, and assists with patient appointments. Requires a high school diploma and 2 years clerical experience; proficiency in Word, Excel, PowerPoint, Teams, and Access is preferred.

Qualifications

• High School diploma or equivalent.
• Two (2) years of clerical or secretarial experience.
• None.

Responsibilities

• Works within the team to set team priorities and deadlines.
• Proficient in Word, Excel, PowerPoint, Teams; prepares charts and presentations.
• Schedules appointments for managers and manages department calendars.
• Maintains and orders unit and office supplies and tracks the budget.
• Submits work orders for housekeeping, maintenance, biomedical, engineering, or other work orders needed.
• Monitors and assists with time and attendance through KRONOS.
• Assists callers and visitors, communicates effectively, and refers follow-up as needed.
• Receives and distributes mail/faxes/electronic notifications.
• Arranges timely payment of departmental invoices and other disbursements.
• Assists in making patient appointments.
• Maintains files and records retention schedules.
• Organizes meetings and prepares reports/minutes.
• Tracks progress of special projects.
• Performs routine problem solving.
• Maintains discretion with confidential information.
• Transports and delivers items/equipment/medications (excluding controlled substances).
• Limited access to areas storing medications.
• Manages time autonomously and meets deadlines.
• Maintains regular attendance per policies.
• Maintains compliance with policies and procedures.
• Performs other duties as assigned.

Education

High School diploma or equivalent

Tools

Word

Excel

PowerPoint

Teams

Access

Job description

Baptist Health Brookwood in Birmingham, AL is seeking an administrative professional for a part-time schedule: Mon, Tue, Wed 7:30 AM - 1:00 PM; Thu 11:00 AM - 4:30 PM.

This role supports management, coordinates calendars, prepares reports, handles invoices, and assists with patient appointments. Requires a high school diploma and 2 years clerical experience; proficiency in Word, Excel, PowerPoint, Teams, and Access is preferred.