Hospice Administrative Assistant – Multi-Location Support

Ovation Hospice; Denver, Northern (CO, KY); Hybrid; USD 26,000 - 29,000; Part time

Benefits offered by this job

Benefits package

Job summary

Ovation Hospice in Denver, CO is seeking a Hospice Administrative Assistant to provide centralized administrative and phone support across its three locations (Salt Lake City, Denver, Phoenix). The role involves being the first point of contact, greeting visitors, and routing calls.

Based in the Denver office, the successful candidate will handle mail, supplies, data entry, meetings, and general office duties while maintaining confidentiality and HIPAA compliance.

Qualifications

• Must be compassionate and professional in patient/family interactions.
• Able to manage multiple calls and prioritize tasks.
• Comfortable working in a fast-paced healthcare environment.
• Strong organizational skills and attention to detail.

Responsibilities

• Multi-location phone support for Salt Lake City, Denver, and Phoenix locations.
• Denver office administrative support—mail, deliveries, supplies, and organization.
• Maintain patient/employee records with confidentiality and HIPAA compliance.
• Support meetings and administrative projects as needed.

Skills

Phone etiquette & communication

Organized & detail-oriented

Dependable & professional

Strong written & verbal communication

Confidentiality & HIPAA awareness

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Hospice Administrative Assistant – Multi-Location Support

Ovation Hospice | Denver, Colorado

About Ovation Hospice

Ovation Hospice is committed to providing compassionate, high-quality hospice care to patients and families during one of the most important and meaningful times of life. Our team works together across our Salt Lake City, Denver, and Phoenix locations to ensure patients and families receive exceptional support and care.

We are looking for a Hospice Administrative Assistant to join our Denver team and provide centralized administrative and phone support across all three Ovation Hospice locations.

Position Overview

The Hospice Administrative Assistant will serve as an important first point of contact for Ovation Hospice. This position will primarily be responsible for answering and directing incoming calls for our Salt Lake City, Denver, and Phoenix locations, while also providing general administrative and office support for our Denver branch.

This is an excellent opportunity for someone who is organized, dependable, professional, compassionate, and enjoys helping others. The ideal candidate will be comfortable working in a fast-paced healthcare environment and understand the importance of providing a warm and professional experience to patients, families, referral partners, employees, and visitors.

Key Responsibilities

Multi-Location Phone Support

• Answer incoming calls for all three Ovation Hospice locations.
• Professionally greet patients, families, referral sources, vendors, and community partners.
• Accurately identify the purpose of each call and route it to the appropriate team member.
• Take clear and accurate messages and ensure appropriate follow-up.
• Recognize time-sensitive or urgent calls and communicate them appropriately.
• Maintain a professional, compassionate, and helpful phone presence.

Denver Office Support

• Provide general administrative support for the Denver office.
• Receive and distribute mail, packages, and deliveries.
• Assist with ordering and maintaining office supplies.
• Help maintain an organized, clean, and welcoming office environment.
• Assist with filing, scanning, copying, data entry, and other administrative tasks.
• Support meetings, team events, and other office needs.
• Assist the Administrator and leadership team with administrative projects as needed.

Hospice Administrative Support

• Assist with maintaining organized administrative records and documentation.
• Support the team with basic administrative tasks related to patient and employee needs.
• Maintain confidentiality and follow HIPAA requirements.
• Communicate professionally with patients, families, facilities, referral partners, vendors, and employees.
• Assist other team members as needed to help ensure smooth day-to-day operations.

What We're Looking For

The ideal candidate is:

• Compassionate and professional
• Friendly and comfortable speaking with people over the phone
• Organized and detail-oriented
• Dependable and able to work independently
• Comfortable managing multiple phone calls and competing priorities
• A strong communicator
• Comfortable using computers, email, Microsoft Office, and other office systems
• Able to maintain confidentiality and handle sensitive information appropriately
• Someone who enjoys being part of a team and helping wherever needed

Preferred Qualifications

• Previous healthcare, hospice, home health, senior care, medical office, or customer service experience preferred.
• Previous administrative or receptionist experience is a plus.
• Hospice experience is helpful but not required.
• High school diploma or equivalent preferred.

Schedule

Part-Time | Monday–Friday

The position will be based in our Denver office and will provide phone support for all three Ovation Hospice locations.

Compensation

$19–$21 per hour, depending on experience

Ovation Hospice offers a competitive benefits package and the opportunity to grow with an organization that is passionate about providing exceptional hospice care.

Why Join Ovation Hospice?

At Ovation, we believe every interaction matters. Whether you're speaking with a patient, comforting a family member, supporting a referral partner, or helping a team member, your role contributes to the experience we provide to the people we serve.

If you are organized, compassionate, dependable, and looking for an opportunity to make a difference in a healthcare environment, we would love to meet you!

Join the Ovation Hospice team and be part of something that truly matters.