Honors College Admin Assistant – Undergrad Research

Texas State University; San Marcos (CA); On-site; USD 41,000 - 50,000; Full time

Job summary

Texas State University in San Marcos, Texas seeks an Administrative Assistant III to provide comprehensive administrative support to the Honors College, with a focus on undergraduate research and creative activity.

The role includes coordinating meetings and events, managing budgets and travel via Concur,procurement, and supervising student assistants to ensure smooth daily operations while upholding confidentiality and high service standards.

Qualifications

• Applicants must address how they meet required qualifications in the application.
• Excellent verbal and written communication and customer service skills are essential.
• Ability to manage multiple tasks and meet deadlines in a collaborative office setting.
• Attention to detail and strong organizational skills are required.

Responsibilities

• Provide administrative and operational support to the Honors College staff and faculty.
• Coordinate meetings, forums, and events; assist with procurement and purchasing; create purchase orders and reimbursements; monitor office supplies.
• Process travel arrangements, applications, and reimbursements using Concur and other platforms.
• Reconcile and monitor program budgets; assist with hiring processes; maintain confidentiality of personnel files.
• Answer phones, greet visitors, supervise student assistants, and support undergraduate research activities.

Skills

Verbal and written communication

Customer service

Attention to detail

Organizational skills

Ability to work under pressure

Education

High School Diploma or GED

Tools

Concur

Purchasing systems

Finance/budget software

SAP

Oracle

Workday

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Job description

Texas State University in San Marcos, Texas seeks an Administrative Assistant III to provide comprehensive administrative support to the Honors College, with a focus on undergraduate research and creative activity.

The role includes coordinating meetings and events, managing budgets and travel via Concur,procurement, and supervising student assistants to ensure smooth daily operations while upholding confidentiality and high service standards.