Homebuilding Purchasing Specialist

Neal Communities; Florida; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Care: Medical, Dental, Vision

401(K) with Company Matching

PTO & Paid Holidays

Life Insurance

Disability Insurance

Tuition Reimbursement

Employee Wellness Program

Employee Assistance Program

Pet Insurance

Job summary

Neal Communities is seeking a Purchasing Coordinator to support daily operations in a residential homebuilding environment. You will start homes, manage closing activities, track rebates, and ensure vendor compliance, while maintaining accurate construction documentation.

The role requires strong organizational skills, attention to detail, and proficiency with Excel; familiarity with BuildPro and Newstar is a plus. This on-site position offers comprehensive benefits and growth opportunities.

Qualifications

• Minimum of 2 years direct purchasing experience; residential home builder purchasing experience preferred.
• Excellent verbal, written communication and customer service skills.
• Strong organizational skills and ability to prioritize multiple tasks and deadlines.
• Excellent analytical and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Proficient in Microsoft Excel and Outlook.
• Experience with Newstar preferred.

Responsibilities

• Prepare and issue purchase orders for all home starts.
• Process material invoices and reconcile turnkey contracts as needed.
• Upload all lot information to BuildPro.
• Report missing or incorrect information to Purchasing Manager & Agents.
• Perform job close processes on all homes.
• Enter and track change orders, ensuring documentation is complete and approved.
• Coordinate with construction, purchasing, and sales teams to support operational processes and ensure documentation is accurate and up to date.
• Maintain organized and accurate documentation across construction files, vendor records, and shared drive systems to support operational efficiency and compliance.
• Assist with rebate tracking, documentation and related reporting as needed.
• Analyze and audit budgets to ensure plans and communities are consistent.
• Facilitate pricing and quantity updates in purchasing software as required.
• Collaborate with Purchasing Agents and the Purchasing Manager in creating and maintaining Scopes of Work, Bid Sheets, and Community Specifications.
• Administer accurate quantity take-offs and estimates.
• Conduct market research to stay informed about industry trends, products, and pricing.
• Serve as a customer service liaison between trades and other departments.
• Work with sales team to facilitate sourcing of homeowner closing gifts from vendors.
• Maintain vendor folders to ensure all required documentation is current and compliant in both digital and physical formats.
• Coordinate with trade partners to obtain updated documentation as needed.
• Support internal audit preparation and compliance reviews.

Skills

Purchasing

Excel

Communication

Organization

Detail-oriented

Tools

Newstar

Job description

Neal Communities is seeking a Purchasing Coordinator to support daily operations in a residential homebuilding environment. You will start homes, manage closing activities, track rebates, and ensure vendor compliance, while maintaining accurate construction documentation.

The role requires strong organizational skills, attention to detail, and proficiency with Excel; familiarity with BuildPro and Newstar is a plus. This on-site position offers comprehensive benefits and growth opportunities.