Residential Construction Purchasing Specialist

Neal Communities; Hunters Ridge (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Employer Paid Life Insurance

401(K) with company matching

PTO & Paid Holidays

Tuition reimbursement

Wellness program

Pet Insurance

Job summary

Neal Communities in Florida is seeking a Purchasing Coordinator to support daily operations in a residential homebuilding environment. You will manage job start and closing activities, rebate tracking, and vendor compliance.

The role emphasizes accuracy, proactive problem solving, and the ability to work in a fast-paced setting, coordinating with construction, purchasing, and sales teams to keep documentation current.

Qualifications

• Minimum of 2 years direct purchasing experience; residential home builder purchasing experience preferred.
• Excellent verbal, written communication and customer service skills.
• Strong organizational skills and ability to prioritize multiple tasks and deadlines.
• Excellent analytical and problem-solving abilities.
• Proficient in Microsoft Excel and Outlook.
• Experience with Newstar preferred.

Responsibilities

• Prepare and issue purchase orders for all home starts.
• Process material invoices and reconcile turnkey contracts as needed.
• Upload all lot information to BuildPro.
• Report missing or incorrect information to Purchasing Manager & Agents.
• Perform job close processes on all homes.
• Enter and track change orders, ensuring documentation is complete and approved.
• Coordinate with construction, purchasing, and sales teams to support operational processes and ensure documentation is accurate and up to date.
• Maintain organized and accurate documentation across construction files, vendor records, and shared drive systems to support operational efficiency and compliance.
• Assist with rebate tracking, documentation and related reporting as needed.
• Analyze and audit budgets to ensure plans and communities are consistent.
• Facilitate pricing and quantity updates in purchasing software as required.
• Collaborate with Purchasing Agents and the Purchasing Manager in creating and maintaining Scopes of Work, Bid Sheets, and Community Specifications.
• Administer accurate quantity take-offs and estimates.
• Conduct market research to stay informed about industry trends, products, and pricing.
• Serve as a customer service liaison between trades and other departments.
• Work with sales team to facilitate sourcing of homeowner closing gifts from vendors.
• Maintain vendor folders to ensure all required documentation is current and compliant in both digital and physical formats.
• Coordinate with trade partners to obtain updated documentation as needed.
• Support internal audit preparation and compliance reviews.

Skills

Purchasing

Vendor management

Excel

Communication

Tools

BuildPro

Newstar

Job description

Neal Communities in Florida is seeking a Purchasing Coordinator to support daily operations in a residential homebuilding environment. You will manage job start and closing activities, rebate tracking, and vendor compliance.

The role emphasizes accuracy, proactive problem solving, and the ability to work in a fast-paced setting, coordinating with construction, purchasing, and sales teams to keep documentation current.