Home Repair Coordinator

Fox Cities Habitat for Humanity; Menasha (WI); On-site; USD 26,000 - 32,000; Full time

Job summary

Fox Cities Habitat for Humanity is seeking a Home Repair Coordinator to oversee administrative aspects of all home repair projects. You will manage digital and paper project files, coordinate across departments, contractors and families, and keep records up to date in our project management software.

The role supports the Home Repair Manager with timely, accurate updates, while ensuring compliance with program guidelines and quality documentation.

Qualifications

• Proficient with Microsoft Office and CRM systems; Salesforce and DocuSign preferred.
• Excellent written and verbal communication skills.
• Attention to detail and strong time management.
• Ability to work in a dynamic team and independently.
• Sound judgment and mission-driven approach to work.
• Ability to identify problems and help solve them promptly.

Responsibilities

• Prepare and maintain project documentation, both paper and electronic.
• Prepare paperwork for home repair and RTB project assessments.
• Prepare LSHP bid walkthrough packets to support contractor walkthroughs.
• Assist in developing SOW and supporting documents for RTB and home repair projects.
• Verify bids and invoices with Home Repair Manager for accuracy and compliance.
• Provide administrative support for all Home Repair programs.
• Provide timely, accurate information to partner families about their projects.
• Keep project management trackers updated with current data.
• Assist Development with compiling grant reporting data as needed.
• Assist in RTB and home repair assessments to document notes.

Skills

Microsoft Office

CRM systems

Salesforce

DocuSign

Job description

Position Description:

Position Summary

The Home Repair Coordinator is responsible for overseeing the administrative aspects of all home repair projects for Fox Cities Habitat. This role involves meticulous documentation, effective communication and collaboration between departments, contractors & families, while managing the digital and paper project files for accuracy and completeness. The Home Repair Coordinator supports the Home Repair Manager and team through timely and reliable record-keeping in both electronic and paper filing, adhering to the program guidelines, and making timely and accurate updates in our project management software to ensure smooth and efficient project execution.

Essential Duties and Responsibilities

• Prepare, manage and maintain project documentation – paper and electronic.
• Prepare paperwork for home repair and Rock the Block (RTB) project assessments
• Prepare Lead Safe Homes Program (LSHP) bid walkthrough packets to support contractor walkthroughs.
• Assist Home Repair Supervisor, as needed, in preparing the Scope of Work (SOW) and required supporting documents for all RTB and home repair projects.
• Work collaboratively with Home Repair Manager to verify bids and invoices from contractors to ensure accuracy and compliance with program guidelines.
• Provide administrative support for all Home Repair programs.
• Provide timely, accurate, and relevant information to partner families regarding their projects.
• Keep project management trackers updated with timely and accurate information.
• Assist the Development department with compiling grant reporting data, as needed.
• Assist, as needed, in RTB and home repair assessments to document notes

Required Knowledge, Skills and Experience

• Proficient with Microsoft Office and CRM systems and software (Salesforce and/or Docusign preferred).Natural ability to develop and document processes to gain efficiency.
• Excellent written and verbal communication skills.
• Attention to detail.
• Time management and ability to prioritize to meet multiple deadlines.
• Ability to work in a dynamic team, as well as an ability to carry out tasks independently.
• Exercise sound judgment related to providing support and assistance.
• Commitment to mission and values-driven work environment.
• Ability to identify problems promptly, make recommendations toward solving them, and work well in group problem-solving situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is REGULARLY required to SIT, STAND, WALK, USE HANDS OR FINGERS, HANDLE OR FEEL; REACH WITH HANDS AND ARMS; TALK OR HEAR. The employee may OCCASIONALLY lift and/or move up to 10 pounds.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Greater Fox Cities Area Habitat for Humanity is an Equal Employment Opportunity employer. Applicants are considered without regard to race, color, religion, sex, national origin, age, disability or other protected status.

Compensation details

• 19-23 Hourly Wage

PI22865a38f363-30050-41119439