Home Care Operations & Scheduling Specialist

iHomecare Solutions; Pittsburgh (Allegheny County); On-site; USD 25,000 - 28,000; Full time

Job summary

iHomeCare Solutions is seeking a Home Care Coordinator in Pittsburgh, PA for an in-person, full-time role. You will manage caregiver scheduling, participant intake, training tracking, audits, and payroll processing using HHAeXchange and ADP.

The candidate must be organized, communicate clearly, and handle staffing changes while keeping records accurate and operations running on schedule. In-person attendance is required.

Qualifications

• Experience in home care coordination or scheduling in a care agency.
• HHAeXchange experience is required and hands-on.
• Experience using ADP for payroll processing or support.
• Experience with Pennsylvania OLTL home care services and managed care organizations.
• Knowledge of service authorizations, EVV reconciliation and caregiver timekeeping.
• Experience maintaining training records and preparing audit documentation.

Responsibilities

• Build and maintain caregiver schedules based on participant needs and authorizations.
• Manage referrals, intake, and start of services for new participants.
• Maintain HHAeXchange records and verify visits and authorizations.
• Process payroll adjustments in ADP and ensure accuracy.
• Track annual trainings, credentials and compliance requirements.
• Prepare for MCO audits and coordinate corrective actions as needed.

Skills

Scheduling

Caregiver coordination

Documentation

Professional communication

Confidentiality

Organization

Education

Associate’s or Bachelor’s degree in business, health care administration, human services or related field

Tools

HHAeXchange

ADP

Microsoft Excel

Job description

iHomeCare Solutions is seeking a Home Care Coordinator in Pittsburgh, PA for an in-person, full-time role. You will manage caregiver scheduling, participant intake, training tracking, audits, and payroll processing using HHAeXchange and ADP.

The candidate must be organized, communicate clearly, and handle staffing changes while keeping records accurate and operations running on schedule. In-person attendance is required.