Home Care Admin Specialist: Scheduling & Support

Elara Caring; Pasadena (TX); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Tuition reimbursement for full-time

Continuing education opportunities

401(K) with employer match

Comprehensive health plans

Paid time off

Holidays

Family and pet bereavement

Job summary

Elara Caring is seeking an Administrative Specialist to support branch operations in a compassionate, home-based care setting. You will be the first point of contact, manage calendars, coordinate vendors, and assist leadership with reports and events.

Join a collaborative team offering tuition reimbursement for full-time staff and continuing education opportunities at no cost, comprehensive health plans, a 401(k) with employer match, and opportunities for advancement.

Qualifications

• High School Diploma or equivalent required or two years as Administrative Specialist with switchboard experience in place of formal education.
• Minimum of 2 years as an Administrative Specialist or Administrative Assistant; four years may substitute for diploma.
• Switchboard experience and strong administrative knowledge preferred.
• Excellent organizational, communication, and interpersonal skills required.
• Calendar management and office coordination experience preferred.
• Strong MS Office and database software proficiency required.
• Detail-oriented with ability to manage multiple tasks.
• Ability to interact with high-level contacts of a sensitive nature.
• Knowledge of healthcare industry preferred.

Responsibilities

• Serve as the first point of contact by greeting visitors and directing calls, emails, and inquiries.
• Maintain an organized and welcoming reception area while providing exceptional customer service.
• Manage calendars, mail distribution, supply inventory, and office expenses.
• Coordinate vendor visits, routine maintenance, and facility inspections.
• Assist with planning office events, meetings, and corporate branch visits.
• Maintain accurate records, policy binders, and compliance documentation.
• Support leadership with reports, data entry, and special projects.
• Assist caregivers with schedule changes, time entry, and app support when needed.
• Promote Elara Caring's mission and uphold HIPAA privacy standards.

Skills

Calendar management

Office coordination

Customer service

Interpersonal communication

Attention to detail

Education

High School Diploma or equivalent

Tools

MS Office

Database software

Job description

Elara Caring is seeking an Administrative Specialist to support branch operations in a compassionate, home-based care setting. You will be the first point of contact, manage calendars, coordinate vendors, and assist leadership with reports and events.

Join a collaborative team offering tuition reimbursement for full-time staff and continuing education opportunities at no cost, comprehensive health plans, a 401(k) with employer match, and opportunities for advancement.