Administrative Specialist - Bilingual (Spanish)

Elara Caring; Pasadena (TX); On-site; USD 34,000 - 50,000; Full time

Benefits offered by this job

401(K) with employer match

Paid time off

Tuition reimbursement

Job summary

Elara Caring is seeking an Administrative Specialist to support a welcoming reception area, manage calendars, and handle office operations. You will interact with visitors and team members, ensuring accurate records and HIPAA compliance while assisting leadership with reports and special projects.

The role requires a High School Diploma or equivalent, 2 years of related experience, and bi-lingual abilities.

Qualifications

• High School Diploma or equivalent required.
• Two years as an Administrative Specialist or Administrative Assistant; four years may be considered in lieu of diploma.
• Bi-Lingual; switchboard experience and strong administrative knowledge.
• Excellent organizational, communication, and interpersonal skills.
• Calendar management and office coordination experience.
• Strong MS Office and database software proficiency.

Responsibilities

• Serve as the first point of contact by greeting visitors and directing calls, emails, and inquiries.
• Maintain an organized and welcoming reception area while providing exceptional customer service.
• Manage calendars, mail distribution, supply inventory, and office expenses.
• Coordinate vendor visits, routine maintenance, and facility inspections.
• Assist with planning office events, meetings, and corporate branch visits.
• Maintain accurate records, policy binders, and compliance documentation.
• Support leadership with reports, data entry, and special projects.
• Assist caregivers with schedule changes, time entry, and app support when needed.
• Promote Elara Caring’s mission and uphold HIPAA privacy standards.

Skills

Communication

Organization

Interpersonal skills

Calendar management

Multi-tasking

Education

High School Diploma or equivalent

Tools

MS Office

Database software

Switchboard

Job description

At Elara Caring, we have a unique opportunity to play a huge role in the growth of an entire home care industry. Here, each employee has the chance to make a real difference by carrying out our mission every day. Join our elite team of healthcare professionals, providing the Right Care, at the Right Time, in the Right Place.

Job Description

At Elara Caring, we care where you are and believe the best place for your care is where you live. We know there’s no place like home, and that’s why our teams continue to provide high-quality care to more than 60,000 patients each day in their preferred home setting. Wherever our patients call home and wherever they are on their health journey, we care. Each team member has a part to play in this mission. This means you have countless ways to make a difference as an Administrative Specialist. Being a part of something this great starts by carrying out our mission every day through your true calling: developing an amazing team of compassionate and dedicated healthcare providers.

Why Join the Elara Caring mission?

• Work in a collaborative environment.
• Be rewarded with a unique opportunity to make a difference.
• Competitive compensation package
• Tuition reimbursement for full-time staff and continuing education opportunities for all employees at no cost
• Opportunities for advancement
• Comprehensive insurance plans for medical, dental, and vision benefits
• 401(K) with employer match
• Paid time off, paid holidays, family, and pet bereavement
• Pet insurance

Roles & Responsibilities

• Serve as the first point of contact by greeting visitors and directing calls, emails, and inquiries
• Maintain an organized and welcoming reception area while providing exceptional customer service
• Manage calendars, mail distribution, supply inventory, and office expenses
• Coordinate vendor visits, routine maintenance, and facility inspections
• Assist with planning office events, meetings, and corporate branch visits
• Maintain accurate records, policy binders, and compliance documentation
• Support leadership with reports, data entry, and special projects
• Assist caregivers with schedule changes, time entry, and app support when needed
• Promote Elara Caring’s mission and uphold HIPAA privacy standards

Qualifications

• High School Diploma or equivalent required. Two years as an Administrative Specialist with switchboard experience may be considered in place of formal education.
• Minimum of 2 years as an Administrative Specialist or Administrative Assistant. (4 years of experience may be considered in place of diploma requirement).
• Personal Care Service environment experience preferred.
• Bi-Lingual
• Switchboard experience and strong administrative knowledge
• Excellent organizational, communication, and interpersonal skills
• Calendar management and office coordination experience
• Strong MS Office and database software proficiency
• Detail-oriented, with the ability to manage multiple tasks
• Ability to interact with high-level contacts of a sensitive nature
• Knowledge of healthcare industry preferred
• Reliable transportation
• Ability to maintain confidentiality and compliance with company standards

You will report to the Branch Manager/Branch Director.

This is not a comprehensive list of all job responsibilities; a full job description will be provided.

Equal Employment Opportunity

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail].

Pay & Benefit Information

Compensation for this role will be determined based on a variety of factors, including qualifications, skills, competencies, and relevant experience. Elara offers a broad range of benefits. Learn more at https://careers.elara.com/us/en/benefits.

EVerify

Elara Caring participates in E-Verify after a job offer is accepted and Form I-9 completed.