HOA Compliance & Community Admin Specialist

HOAMCO; Prescott (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Wellness program

Flexible Spending Accounts

401k with company match

Paid time off

Parental leave

Training and educational assistance

Employee Assistance Program

Disability insurance

Life insurance

Pet insurance

Job summary

HOAMCO is seeking a Community Management Administrator to support the Community Manager in day-to-day operations of the Community and its common areas. You will work with the Board, HOAMCO staff, and an assigned Accountant to handle administrative management, ensuring resident needs are met with high satisfaction.

Responsibilities include maintaining records, preparing reports, attending meetings, enforcing community regulations, and assisting with budgets and board packets.

Qualifications

• Associates Degree or equivalent experience required.
• 2-3 years of full-time office management or administrative experience.
• Excellent verbal and written communication skills, and telephone etiquette.
• Advanced proficiency in Microsoft Office software and website applications.
• Ability to work with a diverse range of contacts.
• Ability to design forms, reports, spreadsheets, and filing systems.
• Ability to solve problems and devise appropriate solutions.
• Ability to multi-task, prioritize and adapt to changing environments.
• Follow instructions and procedures.
• Strong organizational skills and attention to detail.
• Available evenings and after-hours for emergencies.
• Present a positive image of the company.
• Prioritize tasks in a fast-paced environment and handle interruptions.
• Team player who helps others.
• Strong interpersonal skills and ability to work well with others.
• High standard for customer service.
• Enthusiastic, professional, and positive demeanor.
• Integrity and credibility.

Responsibilities

• Support Association Manager on day-to-day management of communities.
• Maintain knowledge of applicable regulations and governing documents.
• Develop professional relationships with boards and staff.
• Attend Homeowner Association meetings as needed.
• Oversee compliance processes and enforce regulations.
• Maintain records for the community and common areas.
• Prepare forms, reports, spreadsheets, and filing systems.
• Assist with budgets, Board packets, agendas, and meetings.
• Prepare weekly/monthly/quarterly/annual reports.
• Respond to communications professionally and timely.
• Maintain residential files and legal documents.
• Draft correspondence and reports to homeowners and vendors.
• Conduct regular inspections for CC&Rs compliance.
• Obtain bids and contracts as needed.
• Assist in vendor management and project oversight.

Skills

Verbal and written communication

Telephone etiquette

Interpersonal skills

Customer service

Multi-tasking

Prioritization

Attention to detail

Team player

Professionalism

Integrity

Problem solving

Adaptability

Organization

Positive demeanor

Education

Associates Degree or equivalent experience

Tools

Microsoft Office Suite

Website applications

Job description

HOAMCO is seeking a Community Management Administrator to support the Community Manager in day-to-day operations of the Community and its common areas. You will work with the Board, HOAMCO staff, and an assigned Accountant to handle administrative management, ensuring resident needs are met with high satisfaction.

Responsibilities include maintaining records, preparing reports, attending meetings, enforcing community regulations, and assisting with budgets and board packets.