History Fair and Special Events Coordinator

Baylor University; Waco (TX); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive benefits

Tuition remission

Job summary

Baylor University in Waco seeks a History Fair & Special Events Coordinator to plan and execute public programming, including the Heart of Texas Regional History Fair, and events tied to The Texas Collection and University Archives & W. R.

Poage Library. The role emphasizes building relationships with faculty, students, educators, and community partners, managing event logistics within budget, creating social media content, and supporting library operations to advance Baylor’s mission and

Qualifications

• Bachelor's degree is required; a combination of education and experience may be considered.
• Minimum one year of relevant work experience; three years preferred.
• Ability to work full-time, authorize to work in the United States.

Responsibilities

• Develop and maintain relationships with Heart of Texas Regional History Fair board members, Baylor faculty, staff, students, and community to ensure appropriate services for events are provided
• Develop and implement special events
• Serve as initial contact for scheduling events and maintain relationships with vendors as needed
• Lead and facilitate meetings to ensure a clear understanding of all event needs
• Organize and gain approval for reservation requests
• Provide recommendations to best meet the needs and expectations of each event
• Coordinate physical setup and tear down of all events both internal and external
• Manage all daily operations pertaining to event planning while staying within budget specifications
• Provide support to the library, including pulling materials and monitoring the reading room
• Create and provide content for Social Media
• Schedule and attend outreach events as requested
• Perform all other duties as assigned to support Baylor’s mission
• Ability to comply with University policies
• Maintain regular and punctual attendance

Skills

Event coordination

Vendor relations

Social media content

Communication

Budget management

Education

Bachelor's degree

1 year relevant work experience

3 years relevant experience preferred

Job description

What We Are Looking For

A humblecollegefounded before Texas was a state,Baylornow stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

Baylor University is seeking a History Fair & Special Events Coordinator to plan and execute public programming including the annual Heart of Texas Regional History Fair, as well as special events related to The Texas Collection, University Archives & W. R. Poage Library.

The Heart of Texas Regional History Fair (HOTRHF) is a regional affiliate for Texas History Day and National History Day annual competitions. Founded in 1986, the HOTRHF covers a 14-county region in Central Texas and is sponsored by University Libraries & The Texas Collection at Baylor University. The fair is held each February on campus at the Bill Daniel Student Center.

A vital component of this position is expanding The Texas Collection’s sphere of influence through special events for students and educators at Baylor and in the greater community.

A Bachelor's degree and one year of relevant work experience are required. A Bachelor’s degree and three years of relevant experience are preferred. A combination of education and experience will be considered in lieu of the degree requirement.

All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Develop and maintain relationships with Heart of Texas Regional History Fair board members, Baylor faculty, staff, students, and community to ensure appropriate services for events are provided

• Develop and implement special events

• Serve as initial contact for scheduling events and maintain relationships with vendors as needed

• Lead and facilitate meetings to ensure a clear understanding of all event needs

• Organize and gain approval for reservation requests

• Provide recommendations to best meet the needs and expectations of each event

• Coordinate physical setup and tear down of all events both internal and external

• Manage all daily operations pertaining to event planning while staying within budget specifications

• Provide support to the library, including pulling materials and monitoring the reading room
• Create and provide content for Social Media
• Schedule and attend outreach events as requested

• Perform all other duties as assigned to support Baylor’s mission

• Ability to comply with University policies

• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!