Historic Collections & Inventory Coordinator

biltmore; Asheville (NC); On-site; USD 32,000 - 48,000; Full time

Job summary

Biltmore is seeking a Collections Assistant to manage inventory control and object movement, while supporting cataloging and documentation of the historic collection. The role also handles incident reporting for damage and assists with events and exhibitions.

Require a Bachelor's degree in a relevant field and at least one year of related experience, with strong attention to detail and solid computer skills. Collaboration with leadership and teams is essential.

Qualifications

• Bachelor's degree in relevant field (e.g. museum studies, art history, history, library studies) required.
• Minimum of one (1) year experience in related field.
• Familiarity with concepts, principles, and methodologies associated with collections management preferred.
• Very strong attention to detail and accuracy of data entry required.
• Excellent interpersonal and communication skills; able to convey information clearly.
• Strong organizational, time management, and planning skills; detail-oriented.
• Strong computer skills, including proficiency in Microsoft Office; knowledge of collections management software strongly preferred; basic photography skills required.
• Ability to prioritize work, meet deadlines, and adapt as needed; proactive and judgement.

Responsibilities

• Follow established guidelines to maintain inventory control documentation pertaining to Biltmore's collections.
• Assist with data entry related to collections.
• Assist with creating logistical plans and organizing collection object movement.
• Serve as point of contact for damage or potential damage to historic collections and structures and maintain records for all collection and architectural incident reports.
• Assist with cataloging, object documentation, media events, and exhibitions.
• Follow policies, procedures and best practices in line with ARCS and AAM standards.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Time management

Planning

Proactive

Team player

Education

Bachelor's degree in a relevant field

Tools

Microsoft Office

Collections management software

Photography (basic)

Job description

Biltmore is seeking a Collections Assistant to manage inventory control and object movement, while supporting cataloging and documentation of the historic collection. The role also handles incident reporting for damage and assists with events and exhibitions.

Require a Bachelor's degree in a relevant field and at least one year of related experience, with strong attention to detail and solid computer skills. Collaboration with leadership and teams is essential.