Collections Inventory & Logistics Specialist

BWM Biltmore Workforce Management; Asheville (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Biltmore is seeking a Collections Assistant to manage inventory control and documentation for the historic collections. You will assist with data entry, movement planning, and damage reporting, while supporting cataloging, media events, and exhibition-related duties.

The role requires collaboration with leadership and the collections team. The position emphasizes attention to detail, strong communication, and the ability to prioritize work within a dynamic estate environment.

Qualifications

• Bachelor's degree in relevant field (e.g. museum studies, art history, history, library studies) required.
• Minimum of one (1) year experience in related field. Equivalent combination of education/experience will be considered.
• Familiarity with concepts, principles, and methodologies associated with collections management of historic materials and objects; knowledge preferred.
• Very strong attention to detail and accuracy of data entry required.
• Excellent interpersonal and communication skills; able to convey information clearly in written and spoken form.
• Strong organizational, time management, and planning skills; detail-oriented.
• Strong computer skills including proficiency in Microsoft Office; knowledge of collections management software strongly preferred; basic photography skills.
• Ability to prioritize work, meet deadlines, adapt; proactive and judge well.
• Ability to work professionally and effectively as part of a diverse team at all levels.

Responsibilities

• Follow established guidelines to maintain inventory control documentation pertaining to Biltmore's collections.
• Assist with data entry related to collections.
• Assist with creating logistical plans and organizing collection object movement.
• Serve as point of contact for damage or potential damage to the historic collections and structures and maintain records for all collection and architectural incident reports.
• Assist with cataloging, object documentation, media events, and exhibitions.
• Follow policies, procedures and best practices in line with museum standards and ethics.

Skills

Attention to detail

Data entry accuracy

Interpersonal communication

Organizational skills

Time management

Teamwork

Proactive problem solving

Education

Bachelor's degree

Tools

Microsoft Office

Collections management software

Job description

Biltmore is seeking a Collections Assistant to manage inventory control and documentation for the historic collections. You will assist with data entry, movement planning, and damage reporting, while supporting cataloging, media events, and exhibition-related duties.

The role requires collaboration with leadership and the collections team. The position emphasizes attention to detail, strong communication, and the ability to prioritize work within a dynamic estate environment.