HIS Analyst at University of Virginia Charlottesville, VA

null; Charlottesville (VA); On-site; USD 18,074 - 36,148; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Disability Insurance

Retirement Savings

Health Savings Account

Flexible Spending Account

Education support

Job summary

The University of Virginia in Charlottesville, VA, is seeking an entry-level HIS Analyst to support the integrity and organization of the legal medical record within UVA Health's EMR environment.

Responsibilities include QA, data accuracy, and timely documentation across multiple sources, ensuring HIPAA compliance and adherence to UVA Health policies. This role contributes directly to patient care by maintaining complete medical records.

Qualifications

• High School Diploma or equivalent. Must successfully pass AHIMA approved Medical Terminology CBL course within 12 months of hire date.
• Experience: No experience required.

Responsibilities

• Reviews medical records to verify all documentation is correctly filed and assigned to the appropriate patient, encounter, and document type.
• Uploads documentation received from external email sources to the EMR following UVA Health's Document Import Process.
• Performs QA on documents to ensure accuracy, completeness, and correct placement within the patient record.
• Runs and verifies daily Media Manager reports to confirm documents are attached to the appropriate document type and encounter.
• Maintains data accuracy for all document imports, scanned images, and electronically interfaced documentation.
• Analyzes each patient health record; Communicates with customers; Performs area-specific support/technical activities.

Education

High School Diploma

Job description

HIS Analyst

University of Virginia. Charlottesville, VA.

The HIS Analyst is an entry level position that supports the integrity, accuracy, and organization of the legal medical record within UVA Health's electronic medical record (EMR) environment. This position is responsible for performing complex review, quality assurance, and maintenance of documentation received through multiple sources, including external email, scanning, and digital interfaces.

The HIS Analyst ensures compliance with UVA Health policies, HIPAA privacy regulations, and state and federal documentation standards. This role contributes directly to patient care by maintaining complete, accurate, and timely medical records.

Key Responsibilities

• Reviews medical records to verify all documentation is correctly filed and assigned to the appropriate patient, encounter, and document type.
• Uploads documentation received from external email sources to the EMR following UVA Health's Document Import Process.
• Performs QA on documents to ensure accuracy, completeness, and correct placement within the patient record.
• Runs and verifies daily Media Manager reports to confirm documents are attached to the appropriate document type and encounter.
• Maintains data accuracy for all document imports, scanned images, and electronically interfaced documentation.

Compliance and Regulatory Requirements

• Ensures compliance with HIPAA privacy and security regulations when handling patient information.
• Applies UVA Health policies and procedures—including the Structure of the Medical Record, HIS Policy 0339, and other HIM operational guidelines—to maintain the integrity of the legal medical record.
• Identifies and escalates documentation inconsistencies, errors, or record integrity concerns to the appropriate HIM leadership or analysts.

Operational and Workflow Support

• May be pulled to assist with Advance Care Planning (ACP) workflow, including processing, reviewing, and indexing ACP documents.
• Ensures timely completion of assigned work queues, including Document Indexing, Media Manager, QA queues, and specialty project assignments.
• Participates in departmental meetings, workflow updates, training sessions, and continuous improvement initiatives.
• Completes and submits weekly production reports and performance metrics to management as required.
• Analyzes each patient health record.
• Communicates with customers.
• Performs area‑specific support/technical activities.

Minimum Requirements

• Education: High School Graduate or Equivalent. Must successfully pass AHIMA approved Medical Terminology CBL course within 12 months of hire date.
• Experience: No experience required.
• Licensure: None required.

Immigration Sponsorship

This position will not consider candidates who require immigration sponsorship at this time or in the future.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Compensation

Position Compensation Range: $13.12 - $26.24 Hourly.

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance.
• Paid Time Off, Long‑term and Short‑term Disability, Retirement Savings.
• Health Saving Plans and Flexible Spending Accounts.
• Certification and education support.
• Generous Paid Time Off.

EEO Statement

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities.