Receptionist & Administrative Coordinator

Landry French Construction Co; Scarborough (ME); On-site; USD 25,000 - 39,000; Full time

Job summary

Landry French Construction Co. in Scarborough, ME is seeking a Receptionist & Administrative Coordinator to be the first point of contact for visitors and callers, and to support day-to-day office operations with a focus on professionalism and efficiency.

Responsibilities include managing the reception area, coordinating supplies, arranging travel for Sr. leadership, scheduling meetings, and assisting multiple departments.

Qualifications

• High School diploma required; associate degree or additional education preferred.
• 2+ years of receptionist/administrative or customer service experience preferred.
• Strong proficiency with Microsoft Office Suite (Outlook/Word/Excel/Teams).

Responsibilities

• Greet visitors and callers, providing a professional and welcoming experience.
• Answer, screen, and direct incoming calls in a courteous and efficient manner.
• Maintain a clean, organized, and professional reception area and office.
• Coordinate office supplies, travel arrangements, and meeting logistics.
• Assist multiple departments and support special projects as needed.
• Support Marketing with planning employee events and office activities.
• Maintain confidentiality of sensitive information and company records.

Skills

Organizational skills

Verbal and written communication

Customer service orientation

Time management

Professional demeanor

Education

High School diploma

Associate degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Maine Office, Scarborough, ME, US

17 days ago Requisition ID: 1006

Salary Range: $18.50 To $28.00 Hourly

Position Summary

The Receptionist & Administrative Coordinator is a key member of the team, serving as the first point of contact for visitors, callers, and employees while ensuring the efficient day-to-day operation of the office. This role combines front desk reception with administrative and office coordination responsibilities, including managing office supplies, coordinating travel arrangements, supporting internal operations, and maintaining a professional, organized, and welcoming workplace environment. The ideal candidate is highly organized, customer service-focused, and able to manage multiple priorities while delivering exceptional support to employees and guests.

RESPONSIBILITIES

Duties include, but are not limited to:

• Serve as the first point of contact for visitors, providing a professional and welcoming experience.
• Answer, screen, and direct incoming telephone calls in a courteous and efficient manner.
• Manage the reception area and ensure a clean, organized, and professional office environment.
• Coordinate office operations, including ordering and maintaining office, kitchen, and breakroom supplies.
• Monitor inventory levels and proactively replenish supplies as needed.
• Coordinate catering and meal arrangements for meetings.
• Arrange travel including flights, hotels, rental cars, and itineraries for Sr. leadership and others as needed.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Schedule conference rooms and assist with meeting logistics.
• Provide administrative support to various departments as needed.
• Assist Marketing with planning and coordination of employee events, meetings, and office activities.
• Coordinate with facilities regarding office maintenance needs.
• Support special projects and perform additional administrative duties as assigned.
• Maintain confidentiality of sensitive information and company records.

PHYSICAL REQUIREMENTS AND JOB ENVIRONMENT

• Work is performed primarily in a quiet office environment.
• Must be able to hear and speak clearly in order to communicate with visitors, callers, employees, vendors, and other business contacts.
• Must be able to type and use standard office equipment, including a computer, phone, copier, printer, and related office technology.
• Must be able to sit for extended periods of time while performing computer-based and administrative work.
• Must be able to stand, walk, bend, stoop, reach, and move throughout the office as needed to stock supplies, receive deliveries, organize storage areas, and support office operations.
• Must be able to occasionally lift, carry, push, or pull office supplies, packages, or materials consistent with office administrative duties.

REQUIRED QUALIFICATIONS

• High School diploma required; associate degree or additional education preferred.
• 2+ years of experience in a receptionist, administrative assistant, office coordinator, or customer service role preferred.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Professional appearance and demeanor.
• Positive, energetic, and customer-focused attitude.
• Ability to work independently and collaboratively within a team environment.
• Strong problem-solving skills and willingness to take initiative.
• Dependable, flexible, and adaptable to changing priorities.