Hiring Coordinator parttime

ESS; Pensacola (FL); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

401(k)

Job summary

ESS in Pensacola, FL is seeking a part-time Hiring Coordinator to provide outstanding service to applicants and collaborate with the regional recruiter and account manager to hire qualified substitutes for the Santa Rosa County School District.

The in-office role requires daily presence with a 24-hour weekly schedule (Mon, Tue, Thu, Fri 4-hour shifts; Wed 8 hours). You will handle onboarding, credentialing, and payroll-related tasks while ensuring compliance and timely communication.

Qualifications

• Minimum of six months of HR/staffing experience.
• Knowledge of the onboarding process.
• Excellent communication and interpersonal skills.
• Ability to prioritize and multi-task.

Responsibilities

• Provide exceptional quality service to new applicants throughout the hiring process.
• Move applicants through the hiring pipeline in a timely manner to accept assignments.
• Manage communication with potential candidates including interview logistics.
• Assist candidates with credentialing, clearances, and new hire paperwork.
• Enter new employee information into payroll systems, such as tax and direct deposit details.
• Audit new hire documents and guide candidates through credentialing.

Skills

Onboarding knowledge

Customer service

Communication skills

Multitasking

Team collaboration

Tools

Microsoft Office

Job description

At ESS our motto is, “Every day counts!” We take opportunities every day to grow and better our company as well as our employees.

OVERVIEW:

The part-time Hiring Coordinator is responsible for providing excellent customer service to applicants while working closely to their regional recruiter and account manager to process and hire a high volume of qualified substitute teachers, paraprofessionals, and school support staff within Santa Rosa County School District.

This is a part-time, in-office position with the following schedule:

• Monday, Tuesday, Thursday, and Friday: 4-hour shifts (flexible scheduling available)
• Wednesday: 8-hour shift
• In-office presence required each workday

Total weekly hours: 24 hours per week.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Provide exceptional quality service to new applicants throughout the hiring process.
• Move applicants through the hiring pipeline in a timely manner to be able to accept assignments within our systems.
• Manage communication with potential candidates including logistics of interviews and training sessions.
• Assist candidates in obtaining state and federal credentialing and clearances as well as any new hire paperwork needed.
• Enter new employee information into payroll systems, such as tax and direct deposit information.
• Audit all new hire documents and guide candidates through the credentialing process.
• Provide administrative support to the Recruiters and District Manager.
• Ensure compliance with related Federal and state employment eligibility requirements and employment laws.
• Work cooperatively with all members of the team; initiate and maintain excellent working relations.

QUALIFICATIONS & EXPERIENCE:

• Minimum of six months of previous HR/staffing experience required.
• Knowledge of the overall onboarding process.
• Must interact well with others.
• Ability to prioritize and multi-task.
• Excellent communication skills, written skills, and interpersonal skills.
• Proficient in Microsoft Office systems and comfortable learning new systems.
• Ability to work in a fast-paced environment.
• High organizational skills.

ESS ADVANTAGES:

• 401(k)

Physical Requirements & Work Environment

Physical requirements may vary by assignment and location. Duties may include a combination of sitting, standing, and walking, as well as general use of hands and arms. Close vision is required for computer and detailed work.

Work is typically performed in a moderate-noise environment (e.g., office or school setting with light activity).

About ESS

ESS specializes in placing qualified K-12 personnel in daily, long-term, and permanent school district positions, including substitute teachers, aides, and other school support staff. With more than 900 school district partners nationwide, ESS supports over 5.5 million students each day. Since 2000, we’ve helped improve student achievement while providing meaningful opportunities for passionate educators. Our employees enjoy flexible schedules, comprehensive training, benefits, and ongoing professional development. Learn more at ESS.com.

Equal Opportunity & Inclusion

ESS is committed to fostering a diverse, inclusive, and respectful workplace where all employees can succeed.

ESS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable federal, state, or local law.