Hiring Coordinator, Continuing Education

HTU; Providence (RI); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Hybrid eligible work modality

Job summary

HTU in Providence, RI seeks an HR/TA coordinator to recruit, train, and manage CE Teaching Assistants and Pre-College Monitors. You will partner with CE leadership to staff events, guide onboarding, and resolve payroll inquiries while maintaining confidential information with discretion.

The role emphasizes organization, independent work, and collaboration within a fast-paced environment. The position includes hybrid work and yearly program coverage.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Experience with databases and relevant technology.
• Commitment to working with diverse student populations and staff.
• Highly organized with attention to detail and problem solving.

Responsibilities

• Coordinate recruitment, interviewing, and training of CE TAs and Pre-College Monitors.
• Collaborate with CYP team to staff large Pre-College events.
• Provide guidance and instruction to TAs, Monitors, and volunteers.
• Manage onboarding and orientation for TAs, including substitute IDs and issues.
• Oversee time cards and liaise with payroll for issues.
• Support TAs and Monitors with hiring, onboarding, and payment inquiries.

Skills

Databases experience

Diversity & inclusion

Organizational skills

Confidential information handling

Education

Associate degree or equivalent

Tools

Database systems

Job description

Your Role

Here’s what you will be doing:

• Coordinate recruitment, interviewing, and training of all Continuing Education (CE) Teaching Assistants (TAs) and Pre-College Monitors.
• Collaborate with the CYP team to provide TA staffing for large Pre-College events such as Check-In day and exhibitions.
• Provide guidance, training, and instruction to TAs, Monitors, and volunteers as assigned.
• Manage onboarding and orientation for TAs, including substitute identification and issue resolution.
• Oversee TA time cards and liaise with payroll and student employment to resolve issues.
• Support TAs and Monitors with hiring, onboarding, and payment inquiries.
• Work under CE’s Talent Acquisition and Business Operations Manager to coordinate summer staff hiring and collaborate with CYP and Adult Program Managers on special hiring needs.
• Serve as backup for the CE instructor hiring process and follow institutional hiring procedures.
• Participate in projects to improve hiring, compensation, and employee processes within CE.
• Assist with data entry, invoice initiation for payment processing, instructor expense reimbursements, and onboarding communications.
• Reconcile monthly CE Teaching Assistants payroll reporting.
• Be available for limited off-hours during the Pre-College program to manage TA absences and substitutions.

About You

The company is looking for:

• Associate degree or equivalent combination of education and experience.
• Experience with databases and relevant technology; preference for experience in student hiring, training, and employment.
• Demonstrated commitment to working with diverse populations of students, instructors, and staff.
• Highly organized with ability to manage long-term planning and immediate problem solving simultaneously, with meticulous attention to detail.
• Ability to handle confidential information discreetly.
• Innovative and solution-oriented, able to work independently and collaboratively in a fast-paced environment.

Compensation & Benefits

• Full-time, non-exempt, regular employment status.
• 35 hours per week, 12 months per year.
• Hybrid eligible work modality.