HIPAA-Savvy Medical Records Coordinator

RadX Inc.; Tampa (FL); On-site; USD 25,000 - 33,000; Full time

Job summary

RadX Inc. seeks a Medical Records Specialist to manage patient records, imaging reports, and release of information in a HIPAA-compliant environment. You will collaborate with patients, clinics, and imaging centers to ensure timely access and accurate documentation.

The role requires strong organizational skills, proficiency with EMR/RIS systems, and meticulous data entry. Prior experience with ClearPath or similar software is preferred, and confidentiality is essential.

Qualifications

• High school diploma or equivalent.
• Experience in medical records/health information management preferred.
• Working knowledge of medical terminology.
• Ability to maintain confidentiality of PHI.
• Strong computer skills and ability to learn healthcare software.
• Excellent data-entry accuracy and attention to detail.
• Strong written and verbal communication skills.
• Professional customer-service skills when interacting with patients and providers.

Responsibilities

• Process requests for patient medical records, imaging reports, and related documentation accurately and within established turnaround times.
• Verify the identity and authorization of individuals requesting protected health information prior to releasing records.
• Review medical record requests and authorization forms for completeness and compliance with HIPAA and company requirements.
• Retrieve, organize, scan, upload, index, and maintain patient records within applicable electronic systems.
• Process requests from patients, physician offices, attorneys, insurance companies, healthcare facilities, and other authorized parties.
• Send medical records and imaging reports through approved secure methods, including electronic portals, secure email, fax, or other authorized systems.
• Maintain accurate documentation of record requests, disclosures, and completed transactions.
• Monitor outstanding requests and follow up as necessary to ensure timely completion.

Skills

HIPAA knowledge

Data entry accuracy

Multitasking

Communication skills

Confidentiality

Team collaboration

Customer service

Education

High school diploma or equivalent

Tools

ClearPath or similar medical records software

EMR

RIS platforms

Electronic fax / document scanning / indexing

Job description

RadX Inc. seeks a Medical Records Specialist to manage patient records, imaging reports, and release of information in a HIPAA-compliant environment. You will collaborate with patients, clinics, and imaging centers to ensure timely access and accurate documentation.

The role requires strong organizational skills, proficiency with EMR/RIS systems, and meticulous data entry. Prior experience with ClearPath or similar software is preferred, and confidentiality is essential.