HIPAA-Savvy Health Records & EHR Specialist

Pullman Regional; Pullman (WA); On-site; USD 27,000 - 42,000; Full time

Benefits offered by this job

Medical/Vision

Dental

Health Savings Account

Paid Leave Time

Employer Paid Life Insurance

Long-Term Disability

Retirement with Employer Matching

Voluntary Benefits: Life Insurance

Critical Illness

Accident Insurance

Short-Term Disability

Employee Services Discount

EAP Resources

Job summary

Pullman Regional is seeking a Health Information Management Specialist to join our HIM team in Pullman, WA. The role focuses on maintaining the integrity, accuracy, and confidentiality of patient health records within the EHR, in compliance with HIPAA and state regulations.

You will process requests for medical records, perform scanning and indexing, manage Release of Information, and ensure timely, accurate entry of patient data while supporting care coordination and privacy.

Qualifications

• High school diploma or equivalent.
• Minimum of six (6) months of experience in a healthcare or medical office setting.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in computer systems, including Microsoft Office (Outlook, Word, Excel) and virtual platforms (e.g., Zoom & Teams).
• Strong attention to detail and organizational skills.

Responsibilities

• Process requests for medical records and patient information from internal and external sources (fax, phone, mail, and electronic portals) in accordance with HIPAA, legal requirements, and organizational policies.
• Perform scanning, indexing, and quality review of patient records to ensure accuracy and completeness in the EHR.
• Maintain, retrieve, and archive electronic health records while ensuring data integrity and confidentiality.
• Manage Release of Information (ROI) requests, including validating authorizations and ensuring compliant disclosure of protected health information (PHI).
• Accurately enter and update patient information in the EHR in a timely manner.
• Communicate effectively with staff, providers, patients, and external partners to support continuity of care and customer service excellence.

Skills

Verbal communication

Written communication

Attention to detail

Organizational skills

Discretion with PHI

Multi-tasking

Education

High school diploma

Tools

Microsoft Office

Zoom/Teams

Job description

Pullman Regional is seeking a Health Information Management Specialist to join our HIM team in Pullman, WA. The role focuses on maintaining the integrity, accuracy, and confidentiality of patient health records within the EHR, in compliance with HIPAA and state regulations.

You will process requests for medical records, perform scanning and indexing, manage Release of Information, and ensure timely, accurate entry of patient data while supporting care coordination and privacy.