HIM Specialist: Secure Patient Records & EHR Support

OneOncology, LLC; Nashville (TN); On-site; USD 38,000 - 46,000; Full time

Job summary

Tennessee Oncology, a leading community-based cancer care network, seeks an HIM Specialist in Nashville. You will ensure accurate, timely, and secure handling of patient health records to support provider readiness and regulatory compliance.

Key duties include scanning and indexing records in the EHR, processing requests, maintaining confidentiality, and collaborating with HIM colleagues to standardize information flow across locations.

Qualifications

• A high school diploma or equivalent (GED) is required.
• Two years of professional office experience preferred.
• Experience in medical records or a healthcare setting is strongly preferred.
• Strong computer proficiency, including use of EHR systems and Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Demonstrated ability to deliver exceptional customer service.
• Strong organizational skills and keen attention to detail.
• Ability to work productively and effectively in a fast-paced environment.

Responsibilities

• Maintain and manage patient medical records in compliance with state, federal, and organizational standards.
• Accurately scan, import, and organize patient documents within the electronic health record (EHR).
• Collect, prepare, and process paper documents for secure scanning and indexing.
• Prepare charts and gather essential records before patient appointments to support provider readiness.
• Review daily reports to confirm health records are complete and accurate; identify missing documentation or needed follow-ups from external facilities.

Skills

Customer service

Verbal and written communication

Attention to detail

Organizational skills

EHR experience

Education

High school diploma or GED

Tools

Microsoft Office Suite

EHR systems

Job description

Tennessee Oncology, a leading community-based cancer care network, seeks an HIM Specialist in Nashville. You will ensure accurate, timely, and secure handling of patient health records to support provider readiness and regulatory compliance.

Key duties include scanning and indexing records in the EHR, processing requests, maintaining confidentiality, and collaborating with HIM colleagues to standardize information flow across locations.