HIM Document Imaging Tech, UMMC, Day

University of Maryland Medical System; Baltimore (MD); On-site; USD 35,000 - 55,000; Full time

Job summary

University of Maryland Medical System seeks a Records Imaging Clerk to retrieve, prepare, and index patient charts and death certifications in accordance with state regulations. This role supports the HIM department and ensures high-quality scanning and filing.

Responsibilities include preparing charts for scanning, indexing to correct CSN, reviewing images for quality, processing death certificates, and assisting with Release of Information.

Qualifications

• One year of experience performing document imaging in a hospital medical records department.
• Preferred: experience in quality analysis or similar position.

Responsibilities

• Prepares charts for scanning and indexing according to HIM guidelines.
• Reviews images scanned for accuracy and rescans as needed.
• Indexes documents to the correct CSN and document type; handles splits and merges as required.
• Reviews daily electronic work lists to ensure timely processing of items.
• Validates and submits death certificates per state regulations; coordinates with physicians and funeral homes.
• Performs Release of Information processing tasks as needed.
• Maintains productivity and quality; submits weekly reports.
• Communicates issues to the Team Leader and assists in training new staff.

Skills

Chart imaging

Quality review

Attention to detail

Education

High school diploma or equivalent

Job description

Job Requirements

Responsible for timely retrieval and processing of appropriate patient charts from patient care areas. Prepares charts for scanning and indexing. Performs quality review to ensure that all patient records and loose documents are scanned with the highest level of quality possible. Performs activities associated with the completion, registration, and timely filing of death certifications in accordance with state regulations. Acts in the capacity of other non-professional positions within the department when needed.

Job Requirements

Responsible for timely retrieval and processing of appropriate patient charts from patient care areas. Prepares charts for scanning and indexing. Performs quality review to ensure that all patient records and loose documents are scanned with the highest level of quality possible. Performs activities associated with the completion, registration, and timely filing of death certifications in accordance with state regulations. Acts in the capacity of other non-professional positions within the department when needed.

Principal Responsibilities And Tasks

• Performs chart preparation and scanning functions as outlined in the HIM Prep/Scan Guidelines.
• Reviews images scanned for accuracy after initial scanning. Identifies documents that are of poor quality and rescan as necessary. Ensures that all scanned documents are positioned correctly and adjust those that are not correct.
• Performs indexing process with accuracy by ensuring documents are indexed to the correct patient contact serial number (CSN), and correct document location within the EMR. Assigns each document to the correct document type and verify that bar-coded documents are correctly indexed. Identifies when it is appropriate to split and merge documents. Performs the splits and merges correctly. Appends and inserts pages/documents when and where appropriate, and according to UMMS indexing guidelines.
• Reviews assigned electronic work lists daily and ensures timely processing of all work items on work lists.
• Validate completion and submit death certificates in accordance with state regulations. When needed, facilitate completion of the death certificate by the appropriate physician. Communicate with funeral homes and coordinate the release of remains.
• Perform technical processing tasks to include Release of Information coverage.
• Maintains expected productivity and quality standards. Completes and submits productivity reports on a weekly basis.

Communicates any issues/concerns to the Team Leader or appropriate up‑line timely and with clear detail. Assists in training new staff.

Work Experience

Education

• High school graduate or equivalent required.

Experience

• One years performing document imaging in a hospital medical record department. Previous experience in hospital medical record department or similar medical office setting with additional experience in quality analysis or similar position. Preferred.