HIM Coordinator

Wyandot Memorial Hospital; Wheeler Heights (OR); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

OPERS retirement

Paid time off

Comprehensive insurance

Tuition assistance

Service bonuses

Job summary

Wyandot Memorial Hospital is seeking an HIM Coordinator to lead the Medical Records Coding team, balancing daily HIM duties with people leadership and workflow optimization.

You will ensure coding accuracy, release of information, and chart integrity while supporting Epic, Workday, and other healthcare systems. A strong background in ICD-10-CM/PCS, CPT, HCPCS and regulatory knowledge is required, with leadership experience preferred.

Qualifications

• Associate degree in Health Information Management and coding certification required.
• CCS or RHIT certification preferred.
• Minimum five years of equivalent work experience.
• Extensive knowledge of ICD-10-CM, ICD-10-PCS, CPT, and HCPCS.
• Understanding of CAH, RHC, and provider-based billing guidelines preferred.
• Leadership or supervisory experience preferred.
• Knowledge of release of information and patient identity management.
• Proficiency with Excel and Teams; ability to learn Epic and Workday.

Responsibilities

• Oversee the daily operations and workflow of the Medical Coders and Medical Records Specialists.
• Monitor coding accuracy and ensure compliance with coding guidelines, payer requirements, and regulatory standards.
• Support patient identity management, chart corrections, release of information, chart deficiencies, and medical record integrity processes.
• Provide technical guidance and coding expertise to staff, leadership, and other departments.
• Review coding denials and collaborate with Patient Financial Services to resolve reimbursement issues.
• Monitor productivity, quality metrics, and departmental performance while identifying opportunities for process improvement.
• Assist with Charge Master maintenance and Epic claim rules related to Health Information Management.
• Review subpoenaed medical records and ensure compliance with legal and organizational requirements.
• Oversee medical record retention, destruction, and historical chart management in accordance with hospital policies.
• Coach, mentor, and support HIM staff while assisting leadership with workflow coordination.

Skills

Leadership

Analytical thinking

Communication

Problem-solving

Team coordination

Education

Associate degree in Health Information Management

CCS or RHIT certification preferred

Tools

Epic

Workday

Excel

Teams

Job description

Join our team at Wyandot Memorial Hospital, where you’ll find a supportive, community-focused environment, excellent benefits, and the opportunity to make a real difference in the lives of our patients. Be part of a dedicated team that values teamwork, professional growth, and a strong commitment to compassionate, high-quality care.

The HIM Coordinator position is part of the Medical Records Coding department and is responsible for overseeing the daily operations of the Medical Records team, including Medical Coders and Medical Records Specialist Specialists. This position serves as a working leader, balancing day-to-day HIM responsibilities with team leadership, workflow coordination, and process improvement. The HIM Coordinator ensures compliance with coding guidelines, release of information requirements, patient identity processes, chart deficiencies, and medical record integrity while providing technical expertise and support to the Senior Director of Revenue Cycle. This role promotes collaboration, regulatory compliance, operational efficiency, and exceptional customer service across the Medical Records department.

Qualifications

Associate degree in Health Information Management, coding certification through AHIMA or AAPC required; CCS or RHIT certification preferred, or a minimum of five years of equivalent work experience. Extensive knowledge of ICD-10-CM, ICD-10-PCS, CPT, and HCPCS coding required. Strong understanding of coding compliance, reimbursement methodologies, and healthcare regulations. Knowledge of Critical Access Hospital (CAH), Rural Health Clinic (RHC), and provider-based billing guidelines preferred. Previous leadership or supervisory experience preferred. Strong knowledge of release of information, patient identity management, chart corrections, deficiencies, and medical record documentation standards. Proficiency with Microsoft Office applications, including Excel and Teams. Ability to learn and effectively utilize Epic, Workday, and other healthcare information systems. Excellent organizational, analytical, communication, and problem-solving skills. Ability to lead teams while maintaining accuracy, confidentiality, and regulatory compliance.

Key Responsibilities

• Oversee the daily operations and workflow of the Medical Coders and Medical Records Specialists.
• Monitor coding accuracy and ensure compliance with coding guidelines, payer requirements, and regulatory standards.
• Support patient identity management, chart corrections, release of information, chart deficiencies, and medical record integrity processes.
• Provide technical guidance and coding expertise to staff, leadership, and other departments.
• Review coding denials and collaborate with Patient Financial Services to resolve reimbursement issues.
• Monitor productivity, quality metrics, and departmental performance while identifying opportunities for process improvement.
• Assist with Charge Master maintenance and Epic claim rules related to Health Information Management.
• Review subpoenaed medical records and ensure compliance with legal and organizational requirements.
• Oversee medical record retention, destruction, and historical chart management in accordance with hospital policies.
• Coach, mentor, and support HIM staff while assisting leadership with workflow coordination.

Remote work eligibility may be considered after six (6) months of employment. This opportunity is contingent upon demonstrated job performance, consistent adherence to established productivity standards, and the ability to maintain a reliable work environment, including adequate internet connectivity.

Approved employees are required to maintain a minimum of one (1) scheduled in-office workday per week. All remote work arrangements are granted at the organization’s discretion and are not guaranteed.

Wyandot Memorial Hospital is a proud, independent community hospital serving Upper Sandusky and the surrounding region since 1950. We’re not part of a large healthcare system—which means we make decisions locally, prioritize personalized care, and stay focused on what matters most: our patients and our people.

Our team enjoys a supportive work environment and a competitive benefits package that includes OPERS retirement, paid time off, comprehensive insurance, tuition assistance, and service bonuses.

At Wyandot Memorial, you’re part of a close-knit team where your voice is heard and your work truly makes a difference. This employer participates in E-Verify. E-Verify Participation Notice: E-Verify Participation Poster English and Spanish Right to Work Notice: If you have the right to work, don't let anyone take it away