Highway Dept Admin & Grants Coordinator (Part-Time)

Undisclosed; Village of Cooperstown (NY); On-site; USD 29,000 - 39,000; Part time

Job summary

The Town of Middlefield is seeking an Administrative Assistant for a part-time position in the Highway Department. The role supports payroll for the crew and supervisor, handles mail and correspondence, and coordinates with CHIPS, FEMA, and grant agencies on applications with the Highway Superintendent and Town Supervisor.

Responsibilities include managing highway department expenses, maintaining project databases, and organizing vehicle and equipment inventories.

Qualifications

• Experience with payroll and bookkeeping processes.
• Strong organizational and multitasking abilities.
• Familiarity with grant applications and reporting.

Responsibilities

• Maintain payroll for crew and self, forwarding to bookkeeper.
• Organize and manage mail, email, and other correspondence for Highway Superintendent.
• Familiarize self with CHIPS, FEMA, grant agencies; manage grant applications with Highway Superintendent and Town Supervisor.
• Maintain highway department expenses, ensuring invoices are forwarded to Town Clerk in a timely manner.
• Familiarizing self with Town Highway health and property insurance, engaging with insurance agents and companies, managing insurance claims.
• Organizing and maintaining highway project database.
• Maintaining an organized inventory of vehicles and equipment.

Skills

Payroll processing

Administrative support

Grant coordination

Job description

The Town of Middlefield is seeking an Administrative Assistant for a part-time position in the Highway Department. The role supports payroll for the crew and supervisor, handles mail and correspondence, and coordinates with CHIPS, FEMA, and grant agencies on applications with the Highway Superintendent and Town Supervisor.

Responsibilities include managing highway department expenses, maintaining project databases, and organizing vehicle and equipment inventories.