Highway Administrative Assistant

Town of Middlefield; Village of Cooperstown (NY); On-site; USD 29,000 - 39,000; Part time

Job summary

The Town of Middlefield Highway Department is seeking a part-time Administrative Assistant to support the Highway Superintendent. The role includes payroll processing, correspondence management, grant coordination, and expense tracking for the department.

Ideal candidates will be familiar with civic processes and able to collaborate with the Town Supervisor and Town Clerk. This position offers on-site work and a hourly rate of $25.00.

Qualifications

• Payroll processing experience
• Strong organizational skills
• Elementary grant coordination

Responsibilities

• Maintain payroll for crew and self, forwarding to bookkeeper.
• Organize and manage mail, email, and other correspondence for Highway Superintendent.
• Familiarize self with CHIPS, FEMA, grant agencies; assisting with grant applications.
• Maintain highway department expenses, ensuring invoices are forwarded to Town Clerk.
• Engage with Town Highway health and property insurance; manage claims.
• Organize and maintain highway project database.
• Maintain a organized inventory of vehicles and equipment.

Job description

The Town of Middlefield Highway Superintendent Has an Immediate Opening
Administrative Assistant

Part-Time $25.00 per hour

Responsibilities:

• Maintain payroll for crew and self, forwarding to bookkeeper
• Organize and manage mail, email, and other correspondence for Highway Superintendent
• Familiarize self with CHIPS, FEMA, grant agencies; managing grant applications with Highway
  Superintendent and Town Supervisor.
• Maintain highway department expenses, ensuring invoices are forwarded to Town Clerk in a timely manner
• Familiarizing self with Town Highway health and property insurance, engaging with insurance agents and companies, managing insurance claims
• Organizing and maintaining highway project database
• Maintaining an organized inventory of vehicles and equipment.

The Town of Middlefield is located in the heart of the Leatherstocking Region of New York State. It runs along the east side of Otsego Lake, the beautiful "Glimmerglass" of James Fenimore Cooper's Leatherstocking Tales. It is a gently hilly area divided by the meandering Cherry Valley Creek and Red Creek as they wind their way to the Susquehanna River.