Higher Education Grant Compliance Lead

JGM; Union (NJ); On-site; USD 85,000 - 110,000; Full time

Job summary

JGM seeks a Capital Program Grant Compliance Specialist to support a New Jersey higher education capital improvement program. You will lead grant compliance tracking, documentation, reimbursement support, reporting, and audit readiness for projects funded through CIF and HEFT.

Working with the Program Manager and client stakeholders, you will establish procedures for eligible expenditures, separate project accounting, and compliance with NJEFA and OSHE requirements, ensuring timely and accurate

Qualifications

• Bachelor's degree in accounting, finance, business administration, public administration, construction management, or related field.
• At least five years in capital project grant administration, compliance, or public capital program financial management.
• Experience supporting NJ CIF and/or HEFT funding with tracking and reporting.
• Working knowledge of NJEFA and OSHE reporting processes.
• Ability to maintain records across multiple concurrent projects.
• Strong Excel skills and reporting systems.

Responsibilities

• Develop and maintain a Grant Compliance and Reporting Plan identifying funding sources, eligible cost categories, documentation requirements, reporting deadlines, responsible personnel, and record retention procedures.
• Review grant agreements and translate their requirements into practical procedures for project managers, accounting staff, and construction teams.
• Maintain separate financial tracking for each funded project, including commitments, invoices, payments, reimbursements, remaining funding, and applicable institutional contributions.
• Establish and document cost allocation procedures for procurement or construction packages spanning multiple projects or funding programs.
• Review expenditures for grant eligibility and flag potentially ineligible costs before they are incurred.
• Identify proposed scope changes requiring client review or potential NJEFA notification or approval.
• Prepare and review reimbursement and requisition support packages, including invoices, proof of payment, and supporting cost documentation.
• Prepare monthly expenditure reports and cash flow projections, quarterly project status reports, annual grant reporting packages, and project completion documentation.
• Support tracking of tax-exempt bond expenditures, reimbursement of eligible prior expenditures, and spend-down progress; flag proposed private use arrangements for client review.
• Coordinate collection and maintenance of procurement records, contracts, certified payrolls, change documentation, required approvals, and project completion records.
• Support client responses to NJEFA, OSHE, and auditor inquiries, including documentation requests, financial reconciliation, and grant closeout.
• Maintain organized, accessible records throughout the program and support final records turnover and retention requirements.

Skills

Grant compliance experience

Financial tracking

Audit readiness

Excel proficiency

Cross-functional coordination

Education

Bachelor's degree in accounting / finance / business / public administration / construction management

Tools

Excel

Financial systems

Job description

JGM seeks a Capital Program Grant Compliance Specialist to support a New Jersey higher education capital improvement program. You will lead grant compliance tracking, documentation, reimbursement support, reporting, and audit readiness for projects funded through CIF and HEFT.

Working with the Program Manager and client stakeholders, you will establish procedures for eligible expenditures, separate project accounting, and compliance with NJEFA and OSHE requirements, ensuring timely and accurate