High-Growth Personal Injury Legal Admin Assistant

Zinda Law Group; Austin (TX); Sur place; USD 30 000 - 37 000; Plein temps

Avantages offerts par ce poste

Paid time off (20 days) and 10 paidhol

IRA with 3% match

Medical, vision, dental insurance

Parental leave

Training and mentoring

Career growth opportunities

Résumé du poste

Zinda Law Group in Austin, TX is seeking an experienced Legal Administrative Assistant to support Intake, Records, Paralegals, Attorneys, and Finance. You will manage mail, e-docs, filing, and front desk tasks while aiding with new hire workstation setup and conference room tech.

The role requires at least 2 years in a law firm, strong MS Office skills, and comfort with basic IT tasks. This is a full-time on-site position with competitive hourly pay and benefits.

Qualifications

• Minimum of 2 years of experience as a legal assistant, legal secretary, or administrative assistant in a law firm (personal injury experience strongly preferred).
• Experience preparing and sending certified mail (including return receipt and tracking) through a postage meter or mailing system.
• Hands-on experience with e-filing systems.
• Working knowledge of legal terminology, document handling, and confidentiality standards.
• Experience with case management software (e.g., Filevine, Clio, or similar).
• Comfortable with hands-on technical tasks, including setting up computer workstations, connecting peripherals, and managing cables and basic AV equipment.
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Strong organizational skills and high attention to detail.
• Excellent phone etiquette and written and verbal communication skills.
• Ability to maintain strict confidentiality with sensitive client information.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Willingness to take on a variety of tasks.
• Ability to lift 25 lbs.

Responsabilités

• Manage incoming and outgoing mail distribution, including time-sensitive legal correspondence, and operate the Pitney Bowes postage machine to process, meter, and track outgoing mail, including certified mail and packages
• Handle e-faxing, scanning, and e-document management with accuracy and attention to confidentiality
• Maintain and organize a complex physical and electronic case filing system
• Process checks, close addendums, and handle deposits accurately
• Provide overflow support to Intake, Records, Pre-Litigation and Litigation paralegals, including records requests, document organization, and case file preparation
• Assist the receptionist with front desk coverage, including client greeting and professional call handling
• Support management with daily and weekly calendar coordination, including scheduling and deadline tracking
• Set up new hire workstations, including connecting and organizing monitors, computers, docking stations, phones, and peripherals, with clean cable management
• Prepare and troubleshoot conference rooms for client meetings, depositions, and mediations, including connecting displays, video conferencing equipment, speakerphones, and cables
• Manage office inventory and supplies, placing orders within budget
• Assist with general office administration
• Other duties as needed to help drive our Vision, fulfill our Mission, and stay in line with our Values

Connaissances

Legal terminology

Document handling

Confidentiality

MS Office

Organizational skills

Communication skills

Deadline-driven

Physical capability

Outils

Filevine

Clio

Asana

Pitney Bowes equipment

Microsoft Office

Description du poste

Zinda Law Group in Austin, TX is seeking an experienced Legal Administrative Assistant to support Intake, Records, Paralegals, Attorneys, and Finance. You will manage mail, e-docs, filing, and front desk tasks while aiding with new hire workstation setup and conference room tech.

The role requires at least 2 years in a law firm, strong MS Office skills, and comfort with basic IT tasks. This is a full-time on-site position with competitive hourly pay and benefits.