HiCAMS Data Entry & Contract Admin Technician

ESP Associates, Inc.; Charlotte (NC); Hybrid; USD 45,000 - 70,000; Full time

Benefits offered by this job

401(k) with employer match

PTO (Paid Time Off)

10 Paid Holidays

Health, Vision & Dental Insurance

Job summary

ESP Associates, Inc. is seeking a HiCAMS / Office Technician in Charlotte, NC to ensure all HiCAMS related functions comply with contract agreements, standards and specifications and to support project documentation across teams.

The role covers entering and tracking project data in HiCAMS and SAP, processing monthly and final estimates, managing payroll/time entry in SAP, reviewing budgets, and ensuring FHWA compliance on contractor payrolls and DBE participation.

Qualifications

• Associate degree in Engineering Technology, Survey Technology or related field; 2 years of progressive technician experience.
• Experience using HiCAMS to enter and track project data.
• Experience in Contract Administration, understanding Contracts, Plans, Standards, and Specifications.
• Proficiency with iPads/desktop, SharePoint, and Microsoft Office.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Enter HiCAMS and SAP data for project records, materials, and estimates; track DBE participation.
• Process monthly and final estimates; check calculations and resolve discrepancies.
• Enter project data into HiCAMS, including pay records, Supplemental Agreements, and MMRs.
• Create requisitions, manage inventory, payroll/time entry in SAP, review budgets, and ensure FHWA payroll compliance.

Skills

HiCAMS proficiency

Contract administration

Communication skills

Project management

Education

Associate degree in Engineering Technology or Survey Technology

Tools

HiCAMS

SharePoint

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Charlotte, NC, US

30+ days ago Requisition ID: 5535

ESP Associates, Inc. is seeking a HiCAMS / Office Technician in Charlotte, NC.This position will ensure all HiCAMS related functions are compliant with contract agreements, standards and specifications.

ESP is proud to offer more than a place to build your career, we are a team. Built on a foundation of trust and performance, we empower our people through flexible work schedules and a fluid work environment that respects your personal time. Our multidisciplinary environment brings together professionals across engineering, surveying, planning, environmental, geosciences, SUE, and CEI, with plenty of opportunities to connect beyond the workday. From team outings and volunteer events to company-wide step challenges, summer celebrations, and friendly competitions, there’s always an opportunity to get involved, get to know your coworkers, and have a little fun along the way.

Responsibilities:

• Perform entry of all required HiCAMS and SAP for project records, materials, and estimates as well as tracking DBE participation and technician certifications.
• Responsible for HiCAMS function including processing monthly and final estimates, checking calculations, resolving pay record and material quantity discrepancies, researching project documents, and processing material prepayments.
• Process and enter all project data into the HiCAMS system on a routine basis, which includes project pay records, Supplemental Agreements, and Materials Received Reports (MMRs).
• Additional duties include creating requisitions for managing inventory, administering payroll / time entry in the SAP system, processing reports in SAP, reviewing project budgets in SAP, and reviewing contractor’s certified payrolls for FHWA compliance and scheduling.

Qualifications:

• Associate degree in an applicable area of Engineering Technology, Survey Technology or a related curriculum from an appropriately accredited institution and two (2) years of progressive technician level experience
• Must have experience utilizing HiCAMS to enter and keep track of project data.
• Must have experience in Contract Administration including anunderstanding of Contracts, Plans, Standards, and Specifications.
• Working knowledge of computer equipment (iPads, desktop), software (HiCAMS and SharePoint), computer platforms (Microsoft Office Suite), and mathematical functions.
• Excellent written and verbal communication skills.
• Ability to manage and maintain multiple projects and deadlines.
• Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy.

Corporate Information:

As a Transportation and Infrastructure-focused firm, ESP’s CEI and CM professionals work diligently on our client’s behalf to verify and document their assigned project is built as intended. Our experience includes various types of construction contracting methods including General Bid-Build, Design-Build, and Public Private Partnerships (P3). Our role is to be a valued asset to the project team, adding value through knowledge, communication, and experience.


CEI & CM Markets include:

• Highways and Bridges
• Rail and Transit
• Tollways
• Streets and Roads

Through years of dedicated service to our clients, ESP has received a designation of 186 on the 2026 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2026 ranking of 53.

ESP offers an excellent employee benefits package including:

• Competitive compensation with yearly performance reviews and discretionary annual bonuses
• 401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days)
• PTO (Paid Time Off) & 10 Paid Holidays
• VTO (Volunteer Time Off) of 4 hours each year (prorated during first year based on hire date)
• Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days)
• Behavioral Medicine through Teladoc
• Short-Term Disability Insurance (Employer paid)