Heavy Haul Permits & Compliance Coordinator

ZA Railroad Services; Ogden (UT); On-site; USD 55,000 - 75,000; Full time

Job summary

ZA Railroad Services, LLC is seeking a DOT Permit & Compliance Coordinator to support transportation and field operations. The primary responsibility is coordinating DOT oversize and overweight permits for heavy equipment moves across the United States.

The ideal candidate will manage DOT files, assist with daily work reports, and maintain accurate documentation while communicating with drivers, field personnel, management, and vendors to prevent issues and ensure on-time permitting.

Qualifications

• Experience obtaining DOT oversize/overweight permits.
• Experience with heavy-haul transportation or construction equipment.
• Familiarity with vehicle/load dimensions, axle configurations and weights.
• Proficiency with Microsoft Office applications (Excel, Outlook, Word).
• Strong organizational and communication skills.

Responsibilities

• Prepare, submit, obtain, and track oversize/overweight permits for company and contracted trucks.
• Coordinate permit revisions when equipment or routes change.
• Maintain DOT files and transportation compliance records.
• Process Daily Work Reports and project documentation.
• Assist with audits and documentation expiration tracking.

Skills

DOT oversize permits

Transportation compliance

Documentation management

Driver coordination

MS Office

Tools

DOT permitting software

Third-party permitting services

Microsoft Excel

Microsoft Word

Job description

ZA Railroad Services, LLC is seeking a DOT Permit & Compliance Coordinator to support transportation and field operations. The primary responsibility is coordinating DOT oversize and overweight permits for heavy equipment moves across the United States.

The ideal candidate will manage DOT files, assist with daily work reports, and maintain accurate documentation while communicating with drivers, field personnel, management, and vendors to prevent issues and ensure on-time permitting.