Heart Clinic Administrative Assistant

Children's Minnesota; Minneapolis (MN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Other fringe benefits

Job summary

Children’s Minnesota is seeking an Administrative Assistant II to provide proactive administrative support to the designated department and Director. You will handle phones, greet visitors, manage calendars, mail, supplies, and filing while safeguarding confidential information.

This role requires a high school diploma or GED and at least two years in a general office setting (or one year with specialized administrative training).

Qualifications

• MS Office proficiency required.
• Strong oral and written communication skills.
• Excellent organizational abilities and teamwork.

Responsibilities

• Answer telephones and greet visitors.
• Maintain and schedule calendars for the department/Director.
• Handle mail, forms, and filing systems; manage confidential information.
• Order office supplies and arrange equipment repairs as needed.
• Attend meetings and take minutes; compose correspondence for the Director.
• Provide onboarding support and perform other duties as assigned.

Skills

MS Office Suite

Oral and written communication

Organizational skills

Teamwork / independent contributor

Handling highly confidential data

Education

High school degree or GED

Job description

About Children’s Minnesota

Children’s Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not-for-profit system since 1924, Children’s Minnesota is one system serving kids throughout the Upper Midwest at two free-standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As The Kids Experts in our region, Children’s Minnesota is regularly ranked by U.S. News & World Report as a top children’s hospital. Find us on Facebook @childrensminnesota or on Twitter and Instagram @childrensmn. Please visit childrensMN.org. Children’s Minnesota is proud to be recognized by Modern Healthcare as one of 2023’s Top Diversity Leaders. The national honor recognizes the top diverse healthcare executives and organizations influencing public policy, care delivery, and promoting diversity, equity and inclusion in their organizations and the industry.

Position Summary

The Administrative Assistant II provides proactive and proficient administrative support and operation of the designated department and/or Director and management within the designated department by performing a variety of administrative tasks, such as:

• answering telephones
• greeting and directing visitors
• maintaining and scheduling appointment calendars
• handle various forms of mail (i.e. paper, email, overnight express, fax)
• ordering office supplies and furnishings
• arranging for equipment repairs
• maintaining filing systems and/or computerized record keeping systems and/or databases
• completing standardized forms
• handle all confidential correspondence and inter-department communications
• attend meetings and take minutes
• compose correspondence on behalf of the Director supported
• provide on-boarding support, as needed
• perform other duties, as assigned

License/Certification/Registration required? No

Education:

• High school degree or GED, required

Experience:

• Two-year experience in a general office setting OR one-year experience with completion of specialized training/certification in the administrative professional field, required
• Experience in healthcare/hospital setting, preferred

Knowledge/Skills/Abilities:

• Proficient and demonstrated competency in MS Office Suite applications
• Strong oral and written interpersonal, communication and organizational skills
• Ability to work within a team and as an individual contributor in a fast paced, evolving work environment
• Ability to deal with highly confidential information in a professional manner
• Ability to work under pressure and meet tight deadlines

Physical Demands

Please click here to view the Physical Demands

The posted salary represents a market competitive range based on salary survey benchmark data for similar roles in the local or national market. Annual salaries displayed are based on full-time employment (40 standard hrs per week). Annual salaries for part-time positions will be prorated based on the employee’s scheduled weekly hours in relation to the full-time standard. When determining individual pay rates, we carefully consider a wide range of factors including but not limited to market indicators for the specific role, the skills, education, training, credentials and experience of the candidate, internal equity and organizational needs. In addition to your salary, this position may be eligible for medical, dental, vision, retirement, and other fringe benefits. Positions that require night, weekend or on-call work may be eligible for shift differentials or premium pay. All job offers are contingent upon successful completion of an occupational health assessment, drug screen, background investigation, and compliance with the U.S. Government Form I-9, Employment Eligibility Verification.

Children’s Minnesota is proud to be an equal opportunity employer whose staff is representative of its community and considers qualified applicants for open positions without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.