Administrative Assistant-Sr

Children's Minnesota; Minneapolis (MN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Retirement benefits

Competitive salary

Job summary

Children's Minnesota in Minneapolis is seeking an Administrative Assistant-Senior to provide vital administrative support and operations for the designated department. The role includes handling calls, scheduling, and managing confidential correspondence.

The ideal candidate should have strong organizational and communication skills with a required high school degree. Experience in a general office setting and preferably in healthcare is essential. The position offers a competitive salary and benefits.

Qualifications

• Three years experience in a general office setting or one year with specialized training in administrative professional field.
• Experience in healthcare/hospital setting is preferred.

Responsibilities

• Screen calls and respond to routine inquiries.
• Greet and direct visitors.
• Maintain and schedule appointment calendars.
• Handle various forms of mail.
• Order office supplies.
• Arrange for equipment repairs.
• Maintain filing and record-keeping systems.
• Compose correspondence on behalf of the Sr Director.
• Provide onboarding support for new hires.

Skills

Proficient in MS Office Suite

Strong oral and written communication skills

Organizational skills

Ability to handle confidential information

Education

High school degree or GED

Job description

About Children’s Minnesota

Children’s Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not‑for‑profit system since 1924, Children’s Minnesota serves kids throughout the Upper Midwest at two free‑standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As the Kids Experts™ in our region, Children’s Minnesota is regularly ranked by U.S. News & World Report as a top children’s hospital. Children’s Minnesota is recognized by Modern Healthcare as one of 2023’s Top Diversity Leaders for influencing public policy, care delivery, and promoting diversity, equity and inclusion in the industry. Find us on Facebook @childrensminnesota or on Twitter and Instagram @childrensmn. Please visit childrensMN.org.

Position Summary

The Administrative Assistant‑Senior serves as liaison while providing proficient administrative support and operation of the designated department and/or senior leader and staff within the designated department. In this role, the Administrative Assistant‑Senior will work independently within the established procedures associated with the specific job functions listed below.

Responsibilities

• Screen calls and respond to or route routine inquiries from internal or external sources with appropriate correspondence or other messaging
• Greet and direct visitors
• Maintain and schedule appointment calendars
• Handle various forms of mail (paper, email, overnight express, fax)
• Order office supplies and furnishings
• Arrange for equipment repairs
• Maintain filing systems and/or computerized record‑keeping systems and/or databases
• Complete standardized forms
• Create and prepare presentations for internal and/or external meetings
• Handle confidential correspondence and inter‑department communications
• Attend meetings and take minutes
• Compose correspondence on behalf of the Sr Director and Directors supported
• Provide onboarding support for new hires and internal transfers, as needed
• Manage and coordinate department policies and oversee the policy review process
• Perform other duties as assigned

License/Certification/Registration Required?

No

Education

• High school degree or GED, required

Experience

• Three‑year experience in a general office setting OR one‑year experience with completion of specialized training/certification in the administrative professional field, required
• Experience in healthcare/hospital setting, preferred

Knowledge/Skills/Abilities

• Proficient and demonstrated competency in MS Office Suite applications
• Strong oral and written interpersonal, communication and organizational skills
• Ability to work within a team and as an individual contributor in a fast‑paced, evolving work environment
• Ability to deal with highly confidential information in a professional manner
• Ability to work under pressure and meet tight deadlines

Physical Demands

Please click here to view the Physical Demands

Compensation and Benefits

The posted salary represents a market competitive range based on salary survey benchmark data for similar roles in the local or national market. Annual salaries displayed are based on full‑time employment (40 standard hours per week). Annual salaries for part‑time positions will be prorated based on the employee’s scheduled weekly hours in relation to the full‑time standard. In addition to your salary, this position may be eligible for medical, dental, vision, retirement, and other fringe benefits. Positions that require night, weekend or on‑call work may be eligible for shift differentials or premium pay.

Required Conditions of Employment

All job offers are contingent upon successful completion of an occupational health assessment, drug screen, background investigation, and compliance with the U.S. Government Form I‑9, Employment Eligibility Verification.

EEO Statement

Children’s Minnesota is proud to be an equal opportunity employer whose staff is representative of its community and considers qualified applicants for open positions without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.