Hearings Secretary — Scheduling & Records Support

The State of New Hampshire; Concord (NH); On-site; USD 22,000 - 29,000; Full time

Benefits offered by this job

Dental plan

Flexible spending accounts

Retirement plan

Paid holidays

Life insurance

Wellness program

Job summary

The State of New Hampshire, Department of Safety, Office of the Commissioner, Bureau of Hearings, seeks a Hearings Secretary (Secretary II) for a full-time, non-exempt position with a 37.5 hour work week at 33 Hazen Drive, Concord, NH. The role provides secretarial support including scheduling hearings, processing case records, and reception duties.

Minimum qualifications include a high school diploma and a valid driver’s license, with background checks required.

Qualifications

• Education/Experience: High school diploma or equivalent credential.
• License/Certification: Valid driver's license.
• Other Requirements: Must pass a fingerprint-based criminal background check and motor vehicle record check to ensure suitability for confidential information.

Responsibilities

• Coordinates and schedules hearings and enters the results into the database ensuring accurate recording of information on behalf of hearings examiners.
• Answers telephones and responds to questions pertaining to the suspension and/or restoration of license/operating, registration privileges and general information as needed.
• Prepares motor vehicle records for processing under New Hampshire law to assist hearings examiners in scheduling hearings.
• Reviews and prints records of individuals qualified as motor vehicle offenders for review by hearings examiners to determine proper scheduling of hearings.
• Types reports, letters, and other hearing documents using word processing software and dictation equipment.
• Verifies and enters data into a DMV database and scans documents to digital files.
• Communicates with authorized DOS personnel and verifies identification to ensure records are accurate and confidential.
• Distributes received mail to proper staff and processes returned mail.
• Catalogues office supplies and facilitates purchasing processes.

Skills

Secretarial experience

Education

High school diploma or equivalent

Job description

The State of New Hampshire, Department of Safety, Office of the Commissioner, Bureau of Hearings, seeks a Hearings Secretary (Secretary II) for a full-time, non-exempt position with a 37.5 hour work week at 33 Hazen Drive, Concord, NH. The role provides secretarial support including scheduling hearings, processing case records, and reception duties.

Minimum qualifications include a high school diploma and a valid driver’s license, with background checks required.