HEARINGS SECRETARY

The State of New Hampshire; Concord (NH); On-site; USD 22,000 - 29,000; Full time

Benefits offered by this job

Dental plan

Flexible spending accounts

Retirement plan

Paid holidays

Life insurance

Wellness program

Job summary

The State of New Hampshire, Department of Safety, Office of the Commissioner, Bureau of Hearings, seeks a Hearings Secretary (Secretary II) for a full-time, non-exempt position with a 37.5 hour work week at 33 Hazen Drive, Concord, NH. The role provides secretarial support including scheduling hearings, processing case records, and reception duties.

Minimum qualifications include a high school diploma and a valid driver’s license, with background checks required.

Qualifications

• Education/Experience: High school diploma or equivalent credential.
• License/Certification: Valid driver's license.
• Other Requirements: Must pass a fingerprint-based criminal background check and motor vehicle record check to ensure suitability for confidential information.

Responsibilities

• Coordinates and schedules hearings and enters the results into the database ensuring accurate recording of information on behalf of hearings examiners.
• Answers telephones and responds to questions pertaining to the suspension and/or restoration of license/operating, registration privileges and general information as needed.
• Prepares motor vehicle records for processing under New Hampshire law to assist hearings examiners in scheduling hearings.
• Reviews and prints records of individuals qualified as motor vehicle offenders for review by hearings examiners to determine proper scheduling of hearings.
• Types reports, letters, and other hearing documents using word processing software and dictation equipment.
• Verifies and enters data into a DMV database and scans documents to digital files.
• Communicates with authorized DOS personnel and verifies identification to ensure records are accurate and confidential.
• Distributes received mail to proper staff and processes returned mail.
• Catalogues office supplies and facilitates purchasing processes.

Skills

Secretarial experience

Education

High school diploma or equivalent

Job description

Hearings Secretary (Secretary II)

The State of New Hampshire, Department of Safety, Office of the Commissioner, Bureau of Hearings, has a full-time vacancy for Hearings Secretary (Secretary II), SOC Title 43-6010 ADMIN ASSTS-2. This position has a 37.5 hour work week and is considered non-exempt.

SUMMARY: Provides secretarial support to the Department of Safety’s Bureau of Hearings including scheduling hearings, processing case records and reception duties.

YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS:

• Education/Experience: High school diploma or equivalent credential.
• License/Certification: Valid driver's license.
• Other Requirements: Must pass a fingerprint-based criminal background check and motor vehicle record check in order to ensure suitability for exposure to confidential information.

PREFERRED QUALIFICATIONS: Secretarial or administrative experience preferred.

Responsibilities:

• Coordinates and schedules hearings and enters the results into the database ensuring accurate recording of information on behalf of hearings examiners.
• Answers telephones and responds to questions pertaining to the suspension and/or restoration of license/operating, registration privileges and general information as needed.
• Prepares motor vehicle records for processing under the New Hampshire law under Title XXI to assist hearings examiners to determine the scheduling of hearings for demerit points, violation of probation and related hearing types.
• Reviews and prints records of individuals qualified as motor vehicle offenders for review by hearings examiners to determine the proper scheduling of hearings.
• Types reports, letters, and other hearing documents utilizing word processing software, dictation equipment and personal recorders in support of unit needs.
• Verifies and enters data into a Division of Motor Vehicles database and scans various documents to digital files.
• Communicates with authorized DOS personnel and verifies identification to ensure motor vehicle records are accurate and complete, while maintaining confidentiality of records.
• Distributes received mail to the proper staff member or hearings examiner so that timely action is taken. Processes returned mail and determines whether it may be resent to another address.
• Catalogues office supplies, prepares and tracks supply orders, and facilitates ordering using the established purchasing processes.

Salary: USD 15.930-20.800 per hour.

Location: 33 Hazen Drive, Concord NH 03305, USA.

Other Benefits:

• Dental Plan at minimal cost for employees and their families ($500-$1800 value)
• Flexible Spending healthcare and childcare reimbursement accounts
• State defined benefit retirement plan and Deferred Compensation 457(b) plan
• Work/life balance flexible schedules, paid holidays and generous leave plan
• $50,000 state-paid life insurance plus additional low-cost group life insurance
• Incentive-based Wellness Program (ability to earn up to $500)

Value of State's share of Employee's Retirement: 12.87% of pay.

EOE

TDD Access: Relay NH1-800-735-2964

For assistance, contact the State of New Hampshire - Division of Personnel: Monday through Friday 8:00 AM - 4:00 PM EST 603-271-3261 or [e-mail].

For further information please contact Ryan McFarland, Administrator, at [e-mail] or 603-271-3486.