Healthy Families Assistant Program Manager

Oregon Head Start Association; Salem (OR); On-site; USD 55,000 - 59,000; Full time

Benefits offered by this job

Insurance coverage

Life insurance

Professional development

PTO 192 hours

Job summary

Family Building Blocks seeks a Healthy Families Assistant Program Manager to lead the Home Visiting Supervisors and Intake staff, ensuring trauma-informed, strengths-based practice and program excellence across the Healthy Families Program.

The role reports to the Healthy Families Program Manager and emphasizes coaching, supervision, performance reviews, training, and collaboration with the Data Team to maintain high standards of service delivery for children and families in our community.

Responsibilities

• Lead, supervise, mentor, and support Home Visiting Supervisors and Intake staff using strengths-based, trauma‑informed, reflective supervision practices.
• Provide leadership and direction across all components of the Healthy Families Program.
• Conduct performance evaluations and support professional development planning.
• Collaborate on hiring, onboarding, staffing, and retention efforts.
• Monitor attendance, PTO requests, schedules, and related documentation.
• Oversee program standards, compliance with HFO/HFA, and staff training plans.

Job description

Job Description

Healthy Families Assistant Program Manager Family Building Blocks is seeking a passionate, experienced, and collaborative leader to join our team as the Healthy Families Assistant Program Manager. This position is an integral member of the Service Delivery Management Team and plays a key role in ensuring the highest quality home visiting services are delivered to children and families throughout our community.

The Healthy Families Assistant Program Manager reports directly to the Healthy Families Program Manager and is responsible for leading, supporting, coaching, and energizing the Healthy Families Home Visiting Supervisory Team. This position ensures program excellence through adherence to Healthy Families Oregon (HFO) and Healthy Families America (HFA) standards, trauma-informed best practices, and attachment-focused approaches informed by Zero to Three.

About Family Building Blocks Family Building Blocks is a nonprofit organization dedicated to keeping children safe and families together. Our values reflect the services we provide and the culture we embrace for our staff. We believe our employees are our greatest asset and strive to create an inclusive, collaborative, and supportive workplace where individuals can grow professionally while making a meaningful impact in the lives of children and families.

What We Offer

• Starting Salary: $55,328 to $58,697 annually
• Additional Pay: Differential available for bilingual English/Spanish candidates
• Employer-paid medical and dental insurance with buy-up options
• Employer-paid basic group life insurance
• Alternative care supplemental benefits
• Discounted fitness center/gym memberships
• Generous paid time off (192 hours annually)
• Personal paid time off
• Inclement weather paid time off
• 11 to 12 paid holidays annually
• Discounted cell phone plans
• Ongoing professional development and training opportunities

Position Summary

The Healthy Families Assistant Program Manager provides leadership, supervision, quality assurance oversight, and operational support to ensure effective program implementation and exceptional service delivery. The position fosters a strengths-based, reflective, and trauma-informed culture that supports both staff development and positive outcomes for children and families.

Essential Functions & Duties

• Supervision Partner with the Healthy Families Program Manager to provide leadership and direction across all components of the Healthy Families Program.
• Supervise, coach, mentor, and support Home Visiting Supervisors and Intake staff using strengths-based, trauma-informed, and reflective supervision practices.
• Ensure direct service staff receive appropriate supervision and support.
• Carry out supervisory responsibilities in accordance with Family Building Blocks policies and applicable laws.
• Conduct performance evaluations and support professional development planning.
• Observe case conferences between supervisors and home visitors, providing ongoing feedback and coaching.
• Ensure supervisors appropriately escalated cases involving imminent harm, threatened harm, abuse, or neglect and support referrals to Child Protective Services and law enforcement as required.
• Collaborate with the Healthy Families Program Manager on hiring, onboarding, staffing, and retention efforts.
• Support orientation of new staff and oversee ongoing training and Individual Staff Training Plans.
• Review attendance, PTO requests, work schedules, and related documentation.
• Participate actively in organization-wide and program-specific meetings.
• Model, uphold, and enforce Family Building Blocks and Healthy Families program standards, policies, and procedures.

Program Standards & Quality Assurance

• Complete all required Healthy Families trainings and remain current on program standards and expectations.
• Collaborate with the Data Team and Program Manager to implement quality assurance strategies that support effective service delivery.
• Assist in developing systems for ongoing monitoring, program evaluation, and reporting.
• Monitor performance indicators including: Home visit completion rates Family enrollment and acceptance Family retention Other quality assurance metrics
• Support implementation of program changes and communicate expectations to the supervisory team.
• Participate in Healthy Families America and Healthy Families Oregon accreditation activities and site visits.
• Oversee Medicaid Administrative Time Studies and ensure timely and accurate completion by staff.
• Review Supervisor Notebooks and conduct supervision shadows to support program quality and compliance.

Other Program Activities

• Foster an inclusive environment that values volunteers and student interns.