Healthcare Training & Records Coordinator

US Skilled Serve; Montclair (CA); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid Time Off and holiday pay

401(k) retirement plan options

Job summary

Community Extended Care Hospital of Montclair is seeking an Administrative Assistant to support the Director of Staff Development in a Skilled Nursing Facility. The role maintains staff training logs, certification records, and compliance data with HIPAA audit readiness.

The ideal candidate will be proficient in Microsoft Excel and possess strong organizational and communication skills to handle onboarding and ongoing training documentation.

Qualifications

• Education: High school diploma or equivalent (associate’s degree preferred).
• Experience: 1-2 years in administrative support in SNF, HR, or staff development.
• Excel: intermediate to advanced proficiency for logs and tracking.

Responsibilities

• Data Tracking & Excel Management: build and maintain spreadsheets for staff compliance and CEUs.
• Credential Tracking: monitor CNA certificates, nursing licenses, CPR cards, and health screenings.
• Orientation & Training Support: coordinate logistics for new hire orientations and training materials.
• Records Maintenance: keep training records and files audit-ready under HIPAA.

Skills

Organizational skills

Communication

Administrative support

Education

High school diploma or equivalent

Tools

Microsoft Excel

Job description

Community Extended Care Hospital of Montclair is seeking an Administrative Assistant to support the Director of Staff Development in a Skilled Nursing Facility. The role maintains staff training logs, certification records, and compliance data with HIPAA audit readiness.

The ideal candidate will be proficient in Microsoft Excel and possess strong organizational and communication skills to handle onboarding and ongoing training documentation.