Healthcare Timekeeper & Staffing Coordinator

Department of Behavioral Health and Developmental Services; Staunton (VA); On-site; USD 43,000 - 58,000; Full time

Job summary

Department of Behavioral Health and Developmental Services is hiring a Staffing Coordinator at Western State Hospital. The role focuses on accurate timekeeping for the nursing department, aligning with hospital policies and state regulations. Schedule is Monday–Friday, First Shift.

The position supports leave management, reports, and coordination with nursing leadership, while providing backup administrative support to the Chief Nursing Executive and colleagues as needed.

Qualifications

• Strong data entry, typing, and clerical skills.
• Experience with Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of payroll timekeeping requirements and basic office procedures.
• Ability to use Kronos/UKG or similar automated timekeeping systems.
• Strong attention to detail and accuracy with high-volume data.
• Ability to follow written and verbal instructions and communicate clearly with staff.
• Maintain confidentiality and handle sensitive information appropriately.
• Comfortable using standard office equipment.
• Ability to perform basic math to verify timekeeping accuracy.
• Strong organizational and reasoning skills.

Responsibilities

• Maintain the automated leave system and process leaves.
• Handle shift differentials, overtime, workers' compensation, and compensatory leave.
• Support Kronos/UKG timekeeping systems and generate reports for deadlines.
• Serve as a point of contact for staff and supervisors on leave balances.
• Prepare professional correspondence related to time and leave management.
• Provide backup administrative support to nursing leadership and scheduling staff.

Skills

Data entry

MS Office

Payroll timekeeping

Kronos/UKG

Attention to detail

Communication

Confidentiality

Basic math

Time management

Office equipment

Job description

Department of Behavioral Health and Developmental Services is hiring a Staffing Coordinator at Western State Hospital. The role focuses on accurate timekeeping for the nursing department, aligning with hospital policies and state regulations. Schedule is Monday–Friday, First Shift.

The position supports leave management, reports, and coordination with nursing leadership, while providing backup administrative support to the Chief Nursing Executive and colleagues as needed.