Healthcare Staffing Program Coordinator

Aptive; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Aptive Arrow is seeking a proactive Program Assistant to support day-to-day operations of a growing healthcare staffing portfolio for the U.S. Department of Veterans Affairs (VA) and Veterans Health Administration (VHA).

You will help with program documentation, onboarding activities, and cross-functional communication across internal teams, candidates, and external partners. The role emphasizes strong organizational skills, detail orientation, and the ability to manage multiple priorities in a

Qualifications

• At least one year of experience supporting project management, program coordination, or healthcare staffing.
• Ability to prioritize competing tasks and manage workload with minimal supervision.
• Strong organizational skills and high attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with collaboration tools such as Microsoft Teams or Jira.
• Ability to work independently and cross-functionally within a team.

Responsibilities

• Assist with maintaining staffing rosters and program trackers.
• Take detailed meeting minutes and track action items.
• Draft meeting agendas and coordinate invitations for internal, client, and partner meetings.
• Support communication across internal teams, subcontractors, and client stakeholders.

Skills

Project coordination

Prioritization

Organizational skills

Written communication

Verbal communication

Independent work

Cross-functional collaboration

Tools

Microsoft Teams

Jira

Job description

Aptive Arrow is seeking a proactive Program Assistant to support day-to-day operations of a growing healthcare staffing portfolio for the U.S. Department of Veterans Affairs (VA) and Veterans Health Administration (VHA).

You will help with program documentation, onboarding activities, and cross-functional communication across internal teams, candidates, and external partners. The role emphasizes strong organizational skills, detail orientation, and the ability to manage multiple priorities in a