Healthcare Staffing Coordinator: Scheduling, Payroll & PTO

Bedrock Care Group; Lakeland (FL); On-site; USD 48,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Medical & Dental Insurance

Generous PTO

401(k)

Job summary

Wedgewood Healthcare and Rehabilitation in Lakeland, FL is seeking a Staffing Coordinator to organize nursing schedules, manage staffing coverage, and support payroll processes while ensuring compliance with AHCA and PPD requirements.

The role requires at least 2 years of staffing coordination in a healthcare setting, proficiency in Microsoft Office, and strong organizational skills to multitask in a fast-paced environment.

Qualifications

• Minimum 2 years of Staffing Coordinator experience in healthcare.
• Knowledge of PPD calculations and AHCA staffing requirements.
• Experience with nursing schedules and payroll processing.
• Proficiency in Microsoft Office and scheduling systems.
• Strong organizational and communication skills.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Develop, maintain, and post monthly nursing schedules based on census and staffing needs.
• Coordinate daily staffing coverage, shift replacements, and agency staffing as needed.
• Monitor attendance, tardiness, call-outs, and absences, reporting concerns to the Director of Nursing.
• Maintain accurate nursing staff contact information, schedules, and employment records.
• Track nursing licenses, certifications, and credentials to support regulatory compliance.
• Adjust staffing levels in response to census changes while minimizing overtime.
• Process nursing department payroll and assist with timecards, PTO requests, and scheduling documentation.
• Coordinate modified-duty assignments with Human Resources and nursing leadership.
• Prepare schedules and staffing materials for new hires before orientation.
• Provide Unit Secretary coverage as needed.
• Ensure staffing practices align with facility policies and applicable PPD and AHCA requirements.

Skills

Staff scheduling

Payroll support

AHCA staffing rules

Communication

Time management

Multitasking

Tools

Microsoft Office

Scheduling software

Job description

Wedgewood Healthcare and Rehabilitation in Lakeland, FL is seeking a Staffing Coordinator to organize nursing schedules, manage staffing coverage, and support payroll processes while ensuring compliance with AHCA and PPD requirements.

The role requires at least 2 years of staffing coordination in a healthcare setting, proficiency in Microsoft Office, and strong organizational skills to multitask in a fast-paced environment.