Healthcare Staffing Coordinator: Scheduling & Onboarding

Excelsior Care Group; Rochelle Park (NJ); On-site; USD 69,000 - 85,000; Full time

Benefits offered by this job

Competitive Salary

Medical & Dental Coverage

Paid Time Off (PTO)

401(k) Retirement Plan

Employee Recognition Program

Team-Oriented Work Environment

Perks and Discounts

Job summary

Chateau Rehabilitation and Nursing Center in Rochelle Park, New Jersey, is seeking an experienced Staffing Coordinator to join our nursing team. This full-time role supports the Nursing Department by coordinating staffing schedules, ensuring compliance, and assisting with recruitment and onboarding.

You will create monthly schedules, monitor hours for regulatory compliance, handle payroll changes, and maintain accurate records.

Qualifications

• Minimum 2 years of Staffing Coordinator experience in a skilled nursing facility, rehabilitation center, or long-term care setting.
• Strong knowledge of staffing regulations and scheduling practices within healthcare.
• Excellent organizational, analytical, and time-management skills.
• Strong communication and interpersonal abilities.

Responsibilities

• Create and maintain monthly staffing schedules and daily nursing assignments to ensure appropriate coverage.
• Monitor and calculate nursing staffing hours to maintain regulatory compliance.
• Collaborate with the Director of Nursing on recruitment efforts, including interviewing, hiring, disciplinary actions, and terminations of CNAs, CMTs, and Nursing staff.
• Maintain accurate attendance, scheduling, and personnel records.
• Process Payroll Change Notices (PCNs) for new hires, terminations, status changes, wage increases, and leaves of absence.
• Conduct reference checks and employment verifications for prospective candidates.
• Maintain an up-to-date contact database for all nursing personnel.
• Follow up with new hires to ensure onboarding requirements, credentials, and compliance documentation are completed.
• Assist with staffing reports and workforce planning initiatives.
• Perform additional duties as assigned by the Director of Nursing or Administrator.

Skills

Staffing coordination

Scheduling

Regulatory compliance

Payroll processes

Recruitment & onboarding

Communication

Education

Experience in staffing coordination (healthcare)

Tools

Scheduling software

Microsoft Office

Payroll software

Job description

Chateau Rehabilitation and Nursing Center in Rochelle Park, New Jersey, is seeking an experienced Staffing Coordinator to join our nursing team. This full-time role supports the Nursing Department by coordinating staffing schedules, ensuring compliance, and assisting with recruitment and onboarding.

You will create monthly schedules, monitor hours for regulatory compliance, handle payroll changes, and maintain accurate records.