Healthcare Scheduling & Admin Coordinator

Mountainside Treatment Center; Canaan (CT); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Comprehensive benefit package

Paid Time Off (after 1 year)

401(k) with employer matching

Free meals on campus

Wellness reimbursement

Job summary

Mountainside Treatment Center in Canaan, CT seeks a Scheduling & Administration Coordinator to support inpatient programs by coordinating client schedules, managing administrative processes, and ensuring smooth communication across clinical departments. The role requires highly organized, detail-oriented professionals who thrive in a fast-paced setting.

You will schedule client appointments, maintain records, collaborate with teams, and assist with special projects and weekend programming as

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Previous administrative, scheduling, or healthcare coordination experience preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication, customer service, and interpersonal skills.
• High level of accuracy and attention to detail.
• Proficiency with Microsoft Office and ability to learn new software systems.

Responsibilities

• Coordinate scheduling for client appointments, groups, transfers, and clinical services.
• Maintain accurate schedules, documentation, billing codes, and service records in the EMR.
• Collaborate with clinical teams, Client Services, Family Wellness, and other departments.
• Schedule and coordinate outside appointments from admission through discharge.
• Monitor scheduling metrics, complete audits, and maintain data accuracy.
• Cross-train across scheduling functions to ensure coverage.
• Prepare daily team meeting materials and support administrative workflows.
• Deliver exceptional customer service to clients, families, and stakeholders.
• Assist with special scheduling initiatives and weekend programming logistics.

Skills

Scheduling coordination

Organizational skills

Communication skills

Customer service

Interpersonal skills

Microsoft Office

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Job description

Mountainside Treatment Center in Canaan, CT seeks a Scheduling & Administration Coordinator to support inpatient programs by coordinating client schedules, managing administrative processes, and ensuring smooth communication across clinical departments. The role requires highly organized, detail-oriented professionals who thrive in a fast-paced setting.

You will schedule client appointments, maintain records, collaborate with teams, and assist with special projects and weekend programming as