Healthcare Scheduler & Medical Records Coordinator

Apploi; Morton (IL); On-site; USD 32,000 - 52,000; Full time

Job summary

Apploi is hiring a Scheduler/Medical Records/Front Desk Clerk to help ensure proper staffing for our facility while maintaining regulatory compliance. This role also involves creating and retrieving medical records, coordinating with nursing staff, and delivering records to appropriate locations.

The incumbent will maintain CNA and RN/LPN schedules, track attendance, assist with resident transport and escort scheduling, and gather patient information from various sources to populate records.

Qualifications

• Must possess, as a minimum, a high-school diploma or its equivalent.
• Experience in scheduling and medical records management preferred.
• Strong verbal and written communication skills are essential.
• Proficient with Microsoft Office applications (Word, Excel, Outlook).
• Ability to multi-task and work under pressure while maintaining accuracy.

Responsibilities

• Maintain schedule for CNAs and Nurses (RNs and LPNs).
• Reduce overtime in the nursing department in coordination with DON/ADON and HR.
• Assist in hiring new CNAs and Nurses as needed, coordinating with DON/ADON and HR.
• Maintain accurate time records and monitor attendance (Call-Offs, Tardies, No Shows).
• Assist with scheduling for residents and escort needs.
• Gather patient information from registration areas and offices; input data.
• Initiate medical records by creating patient care record folders.
• Maintain record availability by processing charts and locating them.
• Retrieve medical records following chart-out procedures for statistics.
• Other duties as assigned.

Skills

Scheduling experience

Communication skills

Multi-tasking

Professional demeanor

Problem solving

Education

High school diploma

Tools

Microsoft Office

Job description

Apploi is hiring a Scheduler/Medical Records/Front Desk Clerk to help ensure proper staffing for our facility while maintaining regulatory compliance. This role also involves creating and retrieving medical records, coordinating with nursing staff, and delivering records to appropriate locations.

The incumbent will maintain CNA and RN/LPN schedules, track attendance, assist with resident transport and escort scheduling, and gather patient information from various sources to populate records.