Healthcare Scheduler

Banner Medical Group; Mesa (AZ); On-site; USD 22,000 - 33,000; Full time

Job summary

Banner Health in Mesa, AZ is seeking a Health Scheduler to manage patient appointments across the system, coordinating physicians, facilities and staff to ensure smooth, empathetic service.

You will handle inbound calls, rescheduling, and patient inquiries, provide pre-visit instructions, verify insurance where needed, and help patients prepare for examinations with clear, accurate information.

Qualifications

• High school diploma or GED required.
• 1+ year in healthcare customer service or scheduling.
• Strong communication and computer skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Schedules medical appointments across the system by coordinating patients, providers, facilities, staff, records and payers.
• Uses electronic scheduling systems to book, modify or cancel appointments and ensure patient safety and comfort.
• Obtains and documents patient demographics, insurance information and authorization data as required.
• Provides patients with pre- and post-visit instructions and location details, clarifying any questions.
• Communicates with patients, physicians and staff via phone, chat, email and portal messages to ensure a smooth experience.

Education

High school diploma/GED

1+ year healthcare customer service or scheduling

Job description

Primary City/State: Mesa, Arizona Department Name: C/P-BDMC Neuro-Clinic Work Shift: Day Job Category: Marketing and Communications

Health care is constantly changing, and at Banner Health, we are at the front of that change. We are leading health care to make the experience the best it can be. We want to change the lives of those in our care - and the people who choose to take on this challenge. If changing health care for the better sounds like something you want to be part of, we want to hear from you.

We are seeking candidates who are motivated and enthusiastic to be part of a dynamic team of Health Schedulers. Within this position you will be responsible for answering inbound calls, scheduling, rescheduling and canceling patient appointments as required. Answering patients' questions regarding basic medical questions and procedures. Providing instructions to patients to ensure that they are prepared for examinations and procedures as well as confirming patient appointments. You must be able to communicate well with our patients and provide extraordinary customer service. There is room for growth and this role offers great stability. To be successful as a scheduler, you should be helpful and courteous when answering telephone calls and using multiple scheduling systems. Ultimately, an exceptional scheduler should be able to build and maintain a good rapport with physicians and staff.

Hours 8:30-5 Monday-Friday

Location: 6553 E Baywood Ave Suite 212 Mesa, AZ

At Banner Medical Group, you'll have the opportunity to perform a critical role in the community where you practice. Banner Medical Group provides both primary and specialty care throughout the communities in which Banner Health operates. We do this in a variety of settings - from smaller group practices like our Banner Health Clinics in Colorado and Wyoming, to large multi-specialty Banner Health Centers in the metropolitan Phoenix area. We currently have more than 1,000 physicians and more than 3,500 total employees in our group and are seeking others to enhance our ability to deliver our nonprofit mission of providing excellent patient care.

POSITION SUMMARY

This position is responsible for scheduling across the system for physicians, medical facilities and medical practices by coordinating all aspects of scheduling including, but not limiting to, facility resources, physicians, authorizations, insurance verification, benefits and setting payment expectations to ensure an exceptional customer experience at each point of service. Using a broad understanding of customer engagement strategies, clinical procedures and company facilities, this position provides accurate and timely information to create an experience that is easy, empathetic and differentiated in the marketplace.

CORE FUNCTIONS

1. Schedules medical appointments through coordination of patients, providers, facility resources, ancillary staff, records, referrals, authorizations and payers. Receives and initiates calls to/from patients, providers, provider offices and facilities, while following all established scheduling procedures and protocols to ensure patients receive the care they need, when and where they need it.
2. Effectively schedules appointments, tests and/or procedures leveraging various electronic medical record / scheduling software systems according to protocols established by clinical staff and scheduling standards. Identifies alternative schedule solutions in the event patient's preference is not available, while adhering to procedures and protocols and ensuring patient safety.
3. Obtains patient demographics, insurance information and necessary documents required to secure authorizations, referrals, or other data as determined by various facilities and insurance carriers. Responsible for obtaining and properly documenting all necessary and accurate data during the intake/registration process. Acquires and documents pertinent patient medical information in accordance with procedural guidelines.
4. Provides patients with information, pre and post-test instruction, provides location of appointment and directions. This position answers questions as necessary within guidelines and protocols. Refers questions to medical offices as appropriate. Ensures patient has "no surprises" at point of service by setting payment expectations, as well as, providing estimated payment detail where applicable.
5. Effectively communicates and builds impactful relationships through written, digital and verbal channels with patients, facilities, providers and other clinical colleagues to ensure an easy, empathetic, solution-orientated patient experience, included but not limited to phone, chat, email, electronic medical record messaging and other digital channels. Anticipates patient and provider needs and responds accordingly.
6. Solicits, labels, stores and manages scanned documents and orders received from physician offices in the document imaging software system. Ensures that all appropriate documents are received prior to appointments and ensures that orders are compliant with each facility’s policy.
7. Where applicable, collects pre-payments and verifies insurance coverage to ensure "no surprises" and enable patient ease.
8. Services inbound and outbound customer and staff communications for all facilities in the states in which they operate. Works with various departments and staff to provide accurate managed care information.

MINIMUM QUALIFICATIONS

• High school diploma/GED or equivalent working knowledge.
• Requires skills and abilities typically attained with minimum of 1 or more years of customer service or related experience in a healthcare setting, such as medical office/clinic or hospital scheduling.
• Other acceptable experience includes lab, medical transcription, medical assistant or receptionist in a medical setting or other equivalent experience.
• Demonstrated ability to provide essential customer service and knowledge in a high paced inbound contact center environment.
• Ability to use technology tools to research and obtain accurate information to respond to customer inquiries via incoming calls, emails and/or instant messaging/chat avenues while maintaining a professional solutions and service-oriented demeanor at all times.
• Effective ability to build customer loyalty through positive customer interactions and provide an easy experience.
• Demonstrated ability to utilize computer and typing skills.
• Excellent interpersonal and communication skills to maintain a positive and helpful attitude with customers, providers and clinic operations.
• Must have the ability to follow oral and written directions as they relate to the functions listed above.
• Must have the ability to acquire and utilize a sound knowledge of the company’s customer information systems.
• Must possess excellent organizational and time management skills.
• Accurate and efficient keyboarding skills, the ability to work effectively with common office software are required.
• Requires effective teamwork skills and the ability to meet deadlines and productivity standards.

PREFERRED QUALIFICATIONS

• Experience in an in-bound call center or scheduler in a practice management environment preferred.
• Knowledge of payor contract terms and processes preferred.
• Some level of familiarity with medical terminology strongly preferred.
• Knowledge of payor contract terms and processes is preferred.
• Additional related education and/or experience preferred.

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Banner Health is one of the largest, nonprofit health care systems in the country and the leading nonprofit provider of hospital services in all the communities we serve. Throughout our network of hospitals, primary care health centers, research centers, labs, physician practices and more, our skilled and compassionate professionals use the latest technology to make health care easier, so life can be better. The many locations, career opportunities, and benefits offered at Banner Health help to make the Banner Journey unique and fulfilling for every employee. We are proud to offer a comprehensive benefit package for all benefit-eligible positions. Please visit our Benefits Guide for more information.