Healthcare Project Coordinator — Organized & Impactful

Brailsford & Dunlavey, LLC.; Orlando (FL); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

100% company-paid medical, dental, and

prescription coverage

7% employer-contribution 401(k)

Generous PTO

Cell phone reimbursement

Job summary

Brailsford & Dunlavey, LLC is seeking a Project Coordinator to support our Orlando Health program and related healthcare projects. The role emphasizes organization, proactive coordination, and strong client service in a fast-paced environment.

Based in Orlando, Florida, with five days in-office attendance, you will work with project managers, clients, consultants, and staff to keep schedules, documentation, budgets, and deliverables organized and moving forward.

Qualifications

• 4+ years of relevant industry experience, ideally within construction, owner’s representation, program management, architecture/engineering, real estate development, or related professional services.
• 2+ years of financial experience, including budget tracking, project financial analysis, reporting, invoicing, draw preparation, or similar responsibilities.
• Bachelor’s degree preferred but not required; coursework or a degree in business, accounting, finance, engineering, architecture, construction, or related field is beneficial.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• General understanding of project management processes, project controls, construction documentation, and sequencing.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and produce high-quality work in a fast-paced project environment.

Responsibilities

• Coordinate project schedules, deliverables, documentation, correspondence, and follow-up activities across project teams.
• Create and maintain organized electronic project files and project documentation in accordance with established procedures.
• Support project financial management by assisting with budgets, cash-flow estimates, commitment schedules, monthly draw packages, payables, and financial reporting.
• Gather and review information from project stakeholders to support accurate reporting and timely processing of key deliverables.
• Coordinate meetings, conference calls, appointments, and site visits; prepare agendas, presentation materials, and supporting documents.
• Attend project meetings, prepare and distribute meeting minutes, and track action items through completion.
• Support coordination among clients, designers, contractors, consultants, vendors, and internal project team members.
• Assist with consultant, contractor, and vendor solicitation, procurement, contract administration, and approval tracking.
• Monitor project details, scope changes, requests for information, submittals, and other information flows to help keep work on schedule.
• Support project controls and reporting related to status, cost, schedule, and open items.
• Assist with proposals, contracts, and project closeout activities as needed.
• Build responsive, professional relationships with clients and internal stakeholders while handling confidential information with discretion.

Skills

Project coordination

Financial analysis

Budget tracking

Communication skills

Organizational skills

Multitasking

MS Office (Excel)

Attention to detail

Education

Bachelor's degree preferred

Tools

Excel

Word

PowerPoint

Outlook

Job description

Brailsford & Dunlavey, LLC is seeking a Project Coordinator to support our Orlando Health program and related healthcare projects. The role emphasizes organization, proactive coordination, and strong client service in a fast-paced environment.

Based in Orlando, Florida, with five days in-office attendance, you will work with project managers, clients, consultants, and staff to keep schedules, documentation, budgets, and deliverables organized and moving forward.